0-1 years of experience
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Employment Type:
Full time
Job Category:
Health Care Provider
Adm Assoc 2
(This job is no longer available)
Stanford University | Stanford, CA
Grad Date

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Job Description


The Division of Adolescent Medicine in the Department of Pediatrics at Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision.

The Division of Adolescent Medicine at Stanford was established more than 30 years ago, and has a strong clinical and research program and an ACGME-approved Adolescent Medicine subspecialty training program. The Division provides medical services to adolescents in a wide variety of settings.

The successful candidate will work as part of a collaborative team, engaging in cross-training and providing backup administrative coverage. S/he will provide support for grants and assist in preparing and editing manuscripts, including preparing tables, entry of edits, and circulation of drafts to co-authors. S/he will have a key role in the continuation of a high school internship program; setting up and updating of PubMed resources for lab.

Position is an 80% FTE position.

Other duties include:

* Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
* Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
* Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
* Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
* Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
* Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
* May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
* Maintain approved content on websites.
* May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
* May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* - Other duties may also be assigned

About Stanford University

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. The school’s faculty, students and alumni have established thousands of companies and laid the technological and business foundations for Silicon Valley. Today, the school continues to seek solutions to important global problems and educate leaders who will make the world a better place.