3-5 years of experience
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Employment Type:
Full time
Job Category:
Administrative Associate for Surgery Vice-Chair of...
(This job is no longer available)
Stanford University | Stanford, CA
Grad Date

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Job Description

From bench-top research to internationalprograms, the Department of Surgery provides exceptional patient care, deliversoutstanding undergraduate and graduate education, and furthers the field ofsurgery through innovative basic science and clinical research.

The Division of GeneralSurgery seeks an experienced Administrative Associate to provide executive level support to the Vice-Chair ofEducation, a prominent physician leaderin a complex academic/clinical environment in the School of Medicine. Thisposition requires an individual who can work independently and with minimaldirection in performance of their duties.

For more informationabout the department visit http://med.stanford.edu/gensurg/general-surgery-homepage.html


* Act on behalf of the supervisor, department manager, or chair inregards to establishing priorities and identifying and resolving problems thatare administrative in nature.
* Oversee and/or perform duties associated with scheduling, organizing,and operating complex conferences, seminars, and events, including arrangingwith vendors for services, overseeing the production and distribution ofmaterials, administering logistics, and managing event within budget.
* Compose and draft documents and correspondence for presentations,course handouts, grants, conferences, seminars, and reports; performsubstantial editing and fact checking. Create, maintain, modify, and/or ensureaccuracy of content in various unit documents, displays, reports, brochures,social media, and/or websites.
* Plan and schedule calendar(s) with limited consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit, university,and sponsor policies.
* Oversee and/or process a variety of financialtransactions/reimbursements
* Coordinate and monitor routine maintenance services completion asneeded
* - Other duties may also be assigned


Highschool diploma and four years of administrative experience, or combination ofeducation and relevant experience.


* Advanced computer skills and demonstrated experience with office software, Course Works, eValue, MedHub and email applications.
* Demonstrated success in following through and completing projects in a timely manner.
* Excellent organizational skills and attention to detail.
* Strong verbal and written communication skills.
* Excellent customer service and interpersonal skills.
* Ability to prioritize, multi-task, and assign work to others.
* Ability to take initiative and ownership of projects.
* Ability to routinely and independently exercise sound judgment in making decisions


* College degree preferred
* Priorwork experience at Stanford University and/or in higher education stronglypreferred
* Understandingof the organization of Stanford University Medical Center or similar academic medicalcenter preferred
* Abilityto independently compose/draft correspondence on behalf of the departmentleadership
* Demonstrates theability to work well with Stanford colleagues and clients and with externalorganizations.


* Constantly perform desk-based computer tasks.
* Frequently sitting.
* Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
* Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent withits obligations under the law, the University will provide reasonableaccommodation to any employee with a disability who requires accommodation toperform the essential functions of his or her job.

About Stanford University

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. The school’s faculty, students and alumni have established thousands of companies and laid the technological and business foundations for Silicon Valley. Today, the school continues to seek solutions to important global problems and educate leaders who will make the world a better place.