Experience:
1-3 years of experience
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Employment Type:
Full time
Posted:
11/4/2017
Job Category:
Administration
Administrative Coordinator for MIPS Lab
(This job is no longer available)
Stanford University | Stanford, CA
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Job Description

The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.

The Department of Radiology at Stanford University is looking for a qualified candidate to fill the Administrative Coordinator opening in the Department of Radiology and the Molecular Modality Imaging Laboratory. The person selected for this role will support the Molecular Modality Imaging Lab, including the Chair, to provide administrative and operational support with limited supervision. Desired candidate would possess the ability to work very independently, and be capable of executing decisions with sometimes limited information.

Under general directions of the Chairman and/or Executive Assistant, the Senior Administrative Associate will manage the administrative workflow, provide resources, and provide guidance and support to team members and faculty in the Department of Radiology and the Molecular Modality Lab. Specific duties are as follows:

* Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
* Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
* Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
* Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
* Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
* Provide onboarding support for new research fellows, scholars, lab trainees and faculty. Provide continued support for research fellows, scholars and trainees. Welcome and assist faculty visitors to the Department and laboratory.
* Coordinate the Division website with graphic designers.
* - Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience. Four year college degree highly desired.

Knowledge, Skills and Abilities:

* Advanced computer skills and demonstrated experience with office software and email applications.
* Demonstrated success in following through and completing projects.
* Excellent organizational skills and attention to detail.
* Strong verbal and written communication skills.
* Excellent customer service and interpersonal skills.
* Ability to prioritize, multi-task, and assign work to others.
* Ability to take initiative and ownership of projects.
* Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS*:

* Constantly perform desk-based computer tasks.
* Frequently sitting.
* Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
* Rarely twist/bend/stoop/squat, kneel/crawl.
* Lift/carry packages up to 20 pounds
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
* Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

About Stanford University

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. The school’s faculty, students and alumni have established thousands of companies and laid the technological and business foundations for Silicon Valley. Today, the school continues to seek solutions to important global problems and educate leaders who will make the world a better place.