1-3 years of experience
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Employment Type:
Full time
Job Category:
Food Service
Team Coordinator
(This job is no longer available)
Stanford Health Care | Stanford, CA
Grad Date

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Job Description

Stanford University's global health programs within The Center for Innovation in Global Health are dedicated to understanding and reducing health disparities and strengthening human capital both in our local communities and worldwide. By engaging Stanford's multidisciplinary strengths in innovative technology design, integrative patient and population research and education, the Center strives to create an ethos of service for low resource communities in the US and worldwide. The Center seeks a highly motivated individual to Coordinate the day-to-day tasks of the Stanford Global Health team and ensure activities are being accomplished on time and in line with Center objectives. In addition, the ideal candidate will develop and manage operations procedures to improve the center's efficiency.

Duties include:

* Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
* Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
* Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
* Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
* Create complex reports and spreadsheets which may utilize specialized software and systems.
* Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
* Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
* May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* - Other duties may also be assigned


* Bachelor's degree and 2 years experience in office setting. 2 years education or experience in global health preferred.


* High school diploma and four years of administrative experience, or combination of education and relevant experience.


* Advanced computer skills and demonstrated experience with office software and email applications.
* Demonstrated success in following through and completing projects.
* Excellent organizational skills and attention to detail.
* Excellent Strong verbal and written communication skills.
* Excellent customer service and interpersonal skills.
* Ability to prioritize, multi-task, and assign work to others.
* Ability to take initiative and ownership of projects.
* Ability to routinely and independently exercise sound judgment in making decisions.


* Constantly perform desk-based computer tasks.
* Frequently sitting.
* Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
* Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
* Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

Job Family: Administration

Job Series: Administrative Associate

Job Code: 4103

Grade: F

Exemption: Non-exempt

Schedule: Full-time

About Stanford Health Care

Stanford Hospital & Clinics is a world-renowned organization that is consistently ranked as one of the best hospitals in the country. Through research and a drive for discovery, we are at the leading edge of medical advancement. Our doctors and staff work constantly to find new ways of helping patients overcome disease, live healthier and feel more comfortable with the healthcare process.