5+ years of experience
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Employment Type:
Full time
Job Category:
Benefits Specialist
(This job is no longer available)
SmithBucklin | Chicago, IL
Grad Date

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Job Description

SmithBucklin, a 100 percent employee-owned association management company, is looking for an experienced Benefits Specialist to join the Human Resources team in our Chicago headquarters. The SmithBucklin Human Resources team is a strong partner and advocate of our employees, providing a high level of service and support in the areas of compensation and benefits, talent acquisition, talent development and employee relations. The Benefits Specialist will serve as the main administrator for all benefit programs, to include health, retirement, life insurance, disability, flex spending and more. Our robust programs benefit 650+ employees based in multiple offices across the U.S.

What You Will Do:

Benefits Administration

* Administer all leaves of absence across multiple states, including FMLA, state paid leave programs, parental leave and disability leaves
* Audit enrollments and invoices
* Invoice reconciliation
* Manage, plan and execute annual open enrollment including communication, system set up & enrollment & report out out
* Investigate and work with benefits carriers, as needed, to resolve benefits inquiries and issues from employees; provide timely and courteous service to employees
* Report and track workers compensation claims


* Conduct new employee benefits orientation
* Manage ongoing benefit enrollment communication and maintenance for new and existing employees
* Create, maintain and/or update employee benefit communication materials
* Proactively create & deliver on a communication plan to enhance employee understanding and utilization of benefits programs
* Implement process communication that is easy to understand, succinct & efficient (i.e. leave of absence)


* Assure compliance with annual notifications and postings; send company-wide emails and maintain employee intranet with all compliance-related documentation
* Non-discrimination testing for FSA and retirement plans
* 5500 filings for medical and retirement plans
* Retirement plan audit
* ACA filings


* Build and maintain strong relationships with vendor partners including benefit broker and benefit plan points of contact
* Counsel and provide guidance to other HR employees who interact with employees regarding benefits programs


* Develop and guide employee wellness offerings including employee education sessions, flu shots, health assessments, etc.

Knowledge, Skills & Abilities:

* Thorough knowledge of applicable laws (ERISA, FMLA, FLSA, HIPAA, etc.)
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Exceptional attention to detail, organizational and time management skills
* Strong analytical, logical reasoning and project management skills
* Excellent communication, interpersonal and group presentation skills
* Superior customer service skills
* Strong business acumen
* Conflict resolution skills and ability to design creative approaches to problem resolution

Basic Qualifications:

* Undergraduate degree in human resources, business or related field
* 3-6 years of strong, broad-based benefits administration experience with medical, dental, disability, life insurance and retirement plans
* Strong working knowledge of ADP's HRIS (WorkforceNow) or other HRIS product

Preferred Qualifications:

* Knowledge of general HR desired but not required

Where Do You Fit?

Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people - regardless of position or compensation - an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.

Equal Employment Opportunity

At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

About SmithBucklin

SmithBucklin provides full-service management to 20 technology associations including professional societies such as the Society for Information Management and independent user groups of industry leaders such as SAP, Oracle, IBM, Microsoft, Hewlett-Packard, Nortel Networks and Computer Associates. Collectively, our full-service technology client organizations represent over $75 million in total annual budgets and well over 75,000 members. SmithBucklin also provides function-/project-specific services to an additional 11 technology organizations. See a complete list of our technology client organizations. The information technology industry moves at a dizzying pace of change, vulnerable to dramatic and endless shifts in market conditions, the competitive landscape and emerging/declining technologies and products. These market forces have significant impact on membership organizations and the vendors that support them. As such, technology user groups, professional societies and industry consortia face significant challenges, including: Dramatic increases in formidable competitors vying for a share of member/attendee time, dollars and commitment, resulting in declining or flat membership and conference attendance Pressure to create unique new value for members and stakeholders Unsettled mission and strategic direction Proliferation of regional, local and special interest groups creating competition rather than synergy Increased dependence on high-risk event revenue Severe cost-containment pressures A changing customer-value paradigm - from focusing on a set of discrete events, products or programs to a continuous, interconnected set of experiences Limited volunteer availability Fragile vendor-user community relationship Uncertainty about the future At SmithBucklin, we believe in order to compete and grow, a technology association today must: Improve its ability to create and deliver new and unique member and stakeholder value Acquire strategic leadership, innovation, speed and change management as core organizational competencies Invest in strategic marketing and branding Pursue and develop alliances with vendor partners, allied organizations, and regional, local and special interest groups in order to enhance competitiveness, product development, or time-to-market Commit to ongoing visioning and strategic planning Adopt a governance culture and structure that emphasizes speed, strategic thinking, accountability and flexibility Adopt new, more flexible financial management frameworks, continuously adjusting, investing and shedding based on strategic direction For user groups, enrich the primary vendor-user value proposition via options including user enhancements and advocacy To meet the complex challenges and opportunities noted above, a technology association must complement its own strengths by aligning itself with a management services partner capable of delivering and implementing solutions. SmithBucklin's knowledge, experience and resources for the success, sustained competitiveness and long-term growth of technology user groups, societies and consortia cannot be matched by any other association management company, consulting organization, conference/tradeshow company, communications agency, or publishing company. We have been developing our technology industry practice since 1973 when IBM's GUIDE user group became our first technology client organization. Since that time, we have been honing and delivering a comprehensive, integrated set of specialized services designed and packaged to meet the unique and sophisticated business, technology, marketing, and operational requirements of our technology industry client organizations. The professionals in our technology industry practice work hard to stay ahead of the issues, trends, challenges and actions impacting our client organizations. In fact, each year SmithBucklin hosts a Technology Leadership Forum that brings together our volunteer client leaders to discuss current and emerging issues, and more importantly, solutions, leading practices and lessons learned. Some areas in which SmithBucklin offers expertise and resources particularly relevant and important to technology organizations include: Strategic marketing and branding Chapter, local/regional user group and special interest group (SIG) management User group enhancement systems, processes and advocacy Web design, development, hosting and online management Integrated e-business solutions Automated conference planning tools Primary and affiliated vendor relations International, national and regional education management and content development Online learning platform and tools Capturing, packaging and managing intellectual capital Conference onsite technology solutions Tradeshow management Exhibit, sponsorships and advertising sales Please contact us to learn more about our Technology Industry Practice, and how it might serve your organization.