No experience
Employment Type:
Full time
Job Category:
Social Service
Office Management Assistant - 8648
(This job is no longer available)
Grad Date

Not sure what types of jobs you are interested in?

Explore Jobs
Based on Your Education

Follow This Company

Job Description


This position provides administrative support to a Senior Manager and a Department Manager plus their direct reports\. Specifically, the Office Management Assistant \(OMA\) position will support the Senior Manager for Nuclear Security and Threat Detection \(8640\) and the Department Manager for Proliferation Signature Discovery and Exploitation \(8648\)\. The nature of the work conducted by the management team and researchers are focused on national security topics including nuclear weapons assurance, nuclear nonproliferation, and homeland security\. The OMA is expected to support the team on interactions with collaborators at Sandia/New Mexico, other national laboratories, and government sponsors including NNSA, DHS, DoD, and the Intelligence Community\. Both the Sr\. Manager and the Department Manager have programmatic responsibilities that demand frequent hosting of visitors, organizing events, conducting strategic planning, engage sponsors, and providing information on our team capabilities\.


+ Ability to obtain and maintain a DOE Q\-level security clearance;
+ Demonstrated effective teaming with Senior Managers, staff, and other OMAs \(both within and external to your organization\);
+ Demonstrated ability to manage and prioritize multiple tasks and work independently;
+ Demonstrated ability to work in a fast\-paced and dynamic environment while proactively adapting to new priorities and needs;
+ Demonstrated discretion and ability to protect sensitive and private information;
+ Demonstrated proficiency in using Sandia's standard computer software suite for word processing, spreadsheets, and presentation materials \(MS Office\);
+ Demonstrated organizational and time\-management skills to ensure that the office functions efficiently\.


+ Active DOE Q\-level security clearance;
+ Excellent interpersonal and communications skills;
+ Working knowledge of or ability to quickly learn Sandia's business practices, business software \(timecards, procurement, expense reports, SharePoint, etc\.\), and administrative policies and procedures;
+ Experience reviewing incoming email for managers, and proactively respond or flag for manager attention;
+ Experience coordinating meetings, travel, clearance transfers, and other logistics with external agencies;
+ Experience coordinating meetings, travel, and other logistics with other Sandia organizations;
+ Willingness to travel occasionally \(0\-2 times per year\)

Department Description:

The Nuclear Security and Threat Detection Group \(8640\) is an applied R&D organization\. It has three departments with a set of core capabilities grouped around \(1\) radiation effects and detection materials development, \(2\) radiation detection and imaging, and \(3\) optical sensing\. These capabilities are applied to tackling mission challenges in nuclear proliferation detection, nuclear weapons assurance, nuclear asset security, and homeland security\. In addition, the group has unique capabilities in x\-ray radiography for non\-destructive testing, nuclear weapon components analyses, laser and optical remote sensing, and quantum sensing\. The technical staff is multi\-disciplinary, comprised primarily of mechanical, chemical, and electrical engineers, physicists, and chemists\. Principal sponsors for activities in the group include the National Nuclear Security Administration \(NNSA\), the Department of Homeland Security \(DHS\), the Department of Energy \(DOE\), and the Department of Defense \(DoD\)\.

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting\-edge work in a broad array of areas\. Some of the main reasons we love our jobs:

+ Challenging work withamazingimpact that contributes to security, peace, and freedom worldwide
+ Extraordinary co\-workers
+ Some of the best tools, equipment, and research facilities in the world
+ Career advancement and enrichment opportunities
+ Flexible schedules, generous vacations,strongmedical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance\*

_World\-changing technologies\. Life\-changing careers\._ Learn more about Sandia at: http://www\.sandia\.gov

\*These benefits vary by job classification\.

Security Clearance:

Position requires a Department of Energy \(DOE\) granted Q\-level security clearance\.

Sandia is required by DOE directive to conduct a pre\-employment drug testing, and a pre\-employment background review that includes personal reference checks, law enforcement record and credit checks, and employment and education verifications\. Applicants for employment must be able to obtain and maintain a DOE Q\-level security clearance, which requires U\.S\. citizenship\.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance\. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, rendering the inability to perform the duties assigned and resulting in termination of employment\.

EEO Statement:

Equal opportunity employer/Disability/Vet/GLBT

About Sandia National Laboratories

Sandia is a multiprogram laboratory operated by Sandia Corporation, a Lockheed Martin company, for the U.S. Department of Energy. With main facilities in Albuquerque, NM, and Livermore, CA, Sandia has major R&D responsibilities in national security, energy and environmental technologies, and economic competitiveness.