3-5 years of experience
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Employment Type:
Full time
Job Category:
Physical Labor
Foundation Staff Assistant
(This job is no longer available)
Salem State College | Salem, MA
Grad Date

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Job Description

General Statement of Duties

This position serves as the assistant to the foundation controller in the area of the foundation's financial status and activities, its accounting requirements and the maintenance of its financial records and financial database. Reporting to the foundation controller, this position interfaces with the foundation's treasurer and investment committee (board members), outside accounting firm, financial institutions, and many areas of the university including but not limited to institutional advancement, finance and business, budget and financial planning and others. This position requires a strong knowledge of generally accepted accounting practices, financial reporting requirements (internal and external), internal auditing and tax reporting.

Duties and ResponsibilitiesServe as foundation liaison to various areas within the university including but not limited to financial services, academic departments, deans and department chairs, grants and sponsored programs and institutional research as it pertains to the foundation's financesAssists in preparing financial reporting for presentation at Investment and Audit/Finance Committee meetings. Attend Foundation Committee and Board meetings as neededWorks closely with the foundation controller, Foundation Audit/Finance Committee/treasurer and the foundation's auditors in the overall annual audit process in accordance with internal reporting needs and new accounting requirementsPerforms analysis of financial and statistical data and makes recommendations to the foundation controller in preparation of the annual budget presentation to the Audit/Finance Committee and Foundation Board. Prepares underlying financial analysis as well as consistently monitor and report on expenditures against those budgets to the foundation controllerAssists with the annual endowment spending policy calculations and communicates information to all appropriate university wide departments and area heads. Works closely with finance and business on obtaining reports of how the funds are spentPerforms accounts payable functions and is responsible for maintaining the proper storage/scanning of all foundation related documentsMaintains monthly, quarterly and year-end account processing and reconciliations; monitor status, reconcile and report on all cash and other investment accounts owned by the foundation. Interfaces with the foundation's financial institutions to assure accuracyAssist in the development of policies and procedures for foundation activities, including internal controls, requirements as required by accounting standards, office procedure and accounting database systems, supporting schedules and reporting requirementsEnsure compliance with tax reporting requirements with federal and state agencies. Stay current with IRS 990, Massachusetts state filings and reports, UPMIFA requirements and any other relevant legal and tax mattersProvides input to executive director of Salem State University Foundation, associate vice president of institutional advancement and major gift officers in the development of language for endowment termsProvides assistance to the staff assistant for the executive director of the foundation as it relates to the scholarship processAssists with analytical financial reports as assigned by the vice president institutional advancement/executive director, foundation.Serves on committees/task forces as assignedPerforms other duties as assigned by the foundation controller and executive directorDemonstrates sensitivity to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation and socioeconomic backgroundsDemonstrates sensitivity to students with a diversity of learning stylesServes as a role model and mentor for students as appropriateQualifications

Required Qualifications:

Bachelor's degreeMinimum of four years of financial management experience in the accounting field, including experience with fund accounting standards and procedures and a familiarity with investment management principles with preference given to daily operation of non-profit 501(c)3 organizationWorking knowledge of budget planning and data managementPrevious experience exercising independent, sound judgement, discretion and tact concerning confidential mattersProficient with Microsoft Windows environment including Excel, Word and Powerpoint

Preferred Qualifications:

Working knowledge of Financial Edge and FundriverSome experience working with volunteer boards and committees in an effective professional manner preferredAbility to handle numerous and complex assignments simultaneously in an effective and efficient mannerAbility to communicate effectively in written and oral formAbility to understand, explain and apply the law, rules, regulations, policies and procedures, which apply to assigned areasAbility to deal tactfully with othersAbility to coordinate the efforts of others in accomplishing assigned work objectives

Working Conditions:

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities.

Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting and standing, keyboarding and interaction with computer equipment; Occasional bending, reaching, lifting, pushing and pulling up to 10 pounds.

Special Instructions to Applicants:

Please apply online and attach resume and cover letter.

Employment is contingent upon a completed background and CORI check satisfactory to the university. Internal candidates are not subject to background check.

EEO Statement: Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.

Please Note: If there is no application deadline associated with a position, it may come down at any time. Once a posting is removed, additional applications will not be accepted.