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Executive Assistant t Job
SAIC | McLean, Virginia
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Job Description

Executive Assistant t (Job Number:430193)


Executive Assistant to the VP of Business Development

The Executive Assistant to SAIC's Federal Civilian Customer Group Vice President of Business Development will serve as the -key person' for the FedCiv CGVP BD and support the vice President in the execution of the role to organize, train, manage and operate the business development functions of the customer group, with the ultimate objective of growing profitable business for the customer group. This role will have frequent interaction with capture and business development teams, customer group executives and sector leadership.

Responsibilities include, but are not limited to, the following:

- Management

- Manage calendar / scheduling, travel arrangements
- Prioritize commitments for leader and team members
- Track direct reports staff locations on a daily basis
- Execute autonomy and sound decision making without executive intervention
- Correlate and monitor regularly scheduled due dates for timely completion of bi-weekly and monthly reports, Ops Review comments
- Complete expense reports to those assigned within the time specified in the policy guidelines, including reconciling bills, preparing and submitting check requests to accounts payable
- Organize the logistics support, agenda, invites and vendor participation for multiple meetings and conferences
- Onboarding assistance of staff
- Arrange catering service and conference room reservations for on-site and off-site meetings as required
- Communications

- Interface with executive management, consultants, external customers and vendors; handle sensitive information with discretion and accuracy
- Promote and increase communications & team environment across multiple customer groups
- Work with IT and Finance to resolve issues
- Reviews drafts and finished documents for appropriate spelling and grammar
- Prepare, maintain/communicate staff meeting notes/action items with follow-up
- Arrange VTCs/conference calls
- Technology

- Utilize online systems to process expense reports; make travel arrangements, order supplies, work in Costpoint, Fusion, CRM
- Provide administrative expertise in identifying IT problems and issues and reaching resolution, with supervisor oversight
- Composes reports, correspondence, PowerPoint presentations
- Monitor email traffic for timely responses, and actions


EDUCATION AND EXPERIENCE: High School and eleven (11) years or more related experience.

Required Skills and Experience:
- Eight years of experience in progressive roles
- Five or more years as Executive Assistant
- Excellent telephone skills, oral and written communication (i.e. writing, spelling and punctuation)
- Must demonstrate a high degree of professionalism in behavior, manner, and dress
- Must possess the ability to problem-solve, and resolve calendar and other conflicts when warranted
- Demonstrated excellent attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast-paced environment
- Demonstrated ability to prioritize work and multi-task, and understand and meet deadlines and due dates
- Highly organized, with ability to prioritize and multi-task; must be proactive and anticipate actions and impacts
- Team player - supports other administrative staff with events, etc.
- Ability to handle confidential and non-routine information
- Proficiency with Microsoft Products, including SharePoint and Office Suite (Word, Excel, PowerPoint

SAIC Overview:SAIC is a premier technology integrator providing full life cycle services and solutions in the technical, engineering, intelligence, and enterprise information technology markets. SAIC is Redefining Ingenuity through its deep customer and domain knowledge to enable the delivery of systems engineering and integration offerings for large, complex projects. SAIC has approximately 15,000 employees are driven by integrity and mission focus to serve customers in the U.S. federal government. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $4.5 billion. For more information, visit saic.com.

EOE AA M/F/Vet/Disability

Job Posting: Aug 24, 2017, 2:58:39 PM
Primary Location: United States-VA-MCLEAN
Clearance Level Must Currently Possess: None
Clearance Level Must Be Able to Obtain: None
Potential for Teleworking: No
Travel: None
Shift: Day Job
Schedule: Full-time

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