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Accounting & Payroll Manager
Rocky Mountain Youth Corps | Steamboat Springs, Colorado
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Job Description

Accounting & Payroll Manager - Part Time (75%) Year-Round with Benefits


The Accounting & Payroll Manager is a senior staff position responsible for assisting the Finance and Human Resource Director in managing various aspects of the accounting and payroll operations of the non-profit office. The Accounting & Payroll Manager reports directly to the Finance & Human Resource Director.

Position Summary:

The essential duties of the Accounting & Payroll Manager (A&PM) are to account for the income and expenses by performing the accounting and payroll functions including preparing and processing payroll, assisting with financial reports, payroll reports, writing of checks, depositing receipts and any finance and human resource projects as needed. Specific duties and responsibilities below may not be complete.

Accounting and Payroll Position Responsibilities:

The A&PM is responsible for assisting the Finance Director with full time and seasonal payroll, reconciling bank statements, conducting monthly and year-end financial reports, assisting with the preparation of state and federal financial filings, including but not limited to:

  • Prepare, process and maintain payroll. This includes timesheet management and updating payroll records
  • Prepare and file all necessary tax documents regarding monthly and quarterly payroll deposits, end of year payroll tax statements and 1099 vendors.
  • Assist in the preparation of the annual budgets
  • Prepare financial statements and applicable accounting records necessary for tracking income and expenses.
  • Credit Cards/Gas Cards – ordering, distribution, analysis, and management of full time and seasonal staff credit cards and gas cards, and any necessary staff training associated with the use thereof.
  • Cost per Crew Week Calculation – update, analyze, review current year and prior year history
  • Update Budget vs. Actual spreadsheet monthly
  • Prepare bank deposit documents, enter deposits into QuickBooks, and take to the bank weekly. Reconcile all bank accounts monthly with Finance and HR Director.
  • Accounts payable – regularly prepare vendor checks and set up and manage auto bill pay where appropriate. Assist with proper account coding and obtain approval signatures according to RMYC procurement policy
  • Accounts receivable – assist Finance & HR Director with project and internship invoicing – every 2 weeks
  • Enterprise Zone Contribution Certificates – file quarterly reports online and
  • prepare individual EZ tax credit certificates for donors
  • Raffle Report – file quarterly and annual reports
  • Personal Property Tax Report – file annual report
  • Form 990 Non Profit Tax Return– assist with documentation for annual tax filing.
  • Bi-annual audit – assist with documentation preparation for Catterson, CPA
  • Donor Statements – prepare year end summaries for recurring donors
  • CO Gives and Stripe donations - enter monthly deposits in to QuickBooks

We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

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