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Employment Type:
Part time
Job Category:
Accounting & Payroll Manager
(This job is no longer available)
Rocky Mountain Youth Corps | Steamboat Springs, CO
Grad Date

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Job Description

Accounting & Payroll Manager - Part Time (75%) Year-Round with Benefits


The Accounting & Payroll Manager is a senior staff position responsible for assisting the Finance and Human Resource Director in managing various aspects of the accounting and payroll operations of the non-profit office. The Accounting & Payroll Manager reports directly to the Finance & Human Resource Director.

Position Summary:

The essential duties of the Accounting & Payroll Manager (A&PM) are to account for the income and expenses by performing the accounting and payroll functions including preparing and processing payroll, assisting with financial reports, payroll reports, writing of checks, depositing receipts and any finance and human resource projects as needed. Specific duties and responsibilities below may not be complete.

Accounting and Payroll Position Responsibilities:

The A&PM is responsible for assisting the Finance Director with full time and seasonal payroll, reconciling bank statements, conducting monthly and year-end financial reports, assisting with the preparation of state and federal financial filings, including but not limited to:

  • Prepare, process and maintain payroll. This includes timesheet management and updating payroll records
  • Prepare and file all necessary tax documents regarding monthly and quarterly payroll deposits, end of year payroll tax statements and 1099 vendors.
  • Assist in the preparation of the annual budgets
  • Prepare financial statements and applicable accounting records necessary for tracking income and expenses.
  • Credit Cards/Gas Cards – ordering, distribution, analysis, and management of full time and seasonal staff credit cards and gas cards, and any necessary staff training associated with the use thereof.
  • Cost per Crew Week Calculation – update, analyze, review current year and prior year history
  • Update Budget vs. Actual spreadsheet monthly
  • Prepare bank deposit documents, enter deposits into QuickBooks, and take to the bank weekly. Reconcile all bank accounts monthly with Finance and HR Director.
  • Accounts payable – regularly prepare vendor checks and set up and manage auto bill pay where appropriate. Assist with proper account coding and obtain approval signatures according to RMYC procurement policy
  • Accounts receivable – assist Finance & HR Director with project and internship invoicing – every 2 weeks
  • Enterprise Zone Contribution Certificates – file quarterly reports online and
  • prepare individual EZ tax credit certificates for donors
  • Raffle Report – file quarterly and annual reports
  • Personal Property Tax Report – file annual report
  • Form 990 Non Profit Tax Return– assist with documentation for annual tax filing.
  • Bi-annual audit – assist with documentation preparation for Catterson, CPA
  • Donor Statements – prepare year end summaries for recurring donors
  • CO Gives and Stripe donations - enter monthly deposits in to QuickBooks

We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

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About Rocky Mountain Youth Corps

Rocky Mountain Youth Corps (RMYC) was created in 1995 to revitalize community, preserve and restore the environment, prepare young people for responsible and productive lives, and build civic spirit through service. Modeled after the Civilian Conservation Corps of the 1930's, RMYC provides creative approaches to problems stemming from poverty, youth substance abuse, teen pregnancy, and violence. RMYC targets disadvantaged youth, providing a strategy for young adults to better their communities and their own lives. With this in mind, we not only work to restore trails, watersheds, and fire safety corridors, we also use these activities as the means to positive youth development. RMYC has hired more than 1,700 Taos youth, between the ages of 16-25, providing them with employment readiness programs, violence and substance abuse prevention education, GED attainment, and continuing educational scholarships. These youth have completed over 139,000 hours of meaningful community service that have benefited hundreds of school children, low-income families, elderly citizens, local government and non-profit agencies, and users of public land in Taos. RMYC members become heroes and heroines in the community, transforming negative images of youth into success stories about youth making a difference. By providing a safe, structured environment for learning that promotes citizenship, RMYC builds stronger communities in northern New Mexico. Currently, RMYC has four main programs established in our organization to serve the youth of northern New Mexico. The After School Program employs 40 Corps members and serves 150 K-5th grade students in Taos County. The program places emphasis on the development of positive mentor relationships and experiential learning. Crew Supervisors support Corps members in emphasizing positive play and peer mediation. The Community Leadership program works to develop, teach, and mobilize Taos County high school youth to address their peers and community members in changing social norms around drinking and driving and encourage socially responsible decision-making. RMYC also employs 14 full-time crew members dedicated to 10 months of service and 24 full-time crew members dedicated to summer service through our Field Program. The Field Program provides community beautification, preservation, and environmental enhancements projects to the community. The Corps members learn about natural resource management and conscientious respect for the environment. The RMYC Learning Lab is the newest program within our organization. The Learning Lab provides temporary, safe, supportive, and academic continuation services for youth ages 12-16 that have been suspended, expelled, formally withdrawn from school, or referred by the Juvenile Justice System.