No experience
Employment Type:
Full time
Job Category:
Administrative Assistant II
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Job Description

Job Description

We are seeking an organized professional to provide administrative support for a team of Investment Bankers!

As an Administrative Assistant II, you will:

* Provide phone support to the team. Be helpful/courteous/professional to all callers. Know when it is appropriate/important to pull team members from meetings,
* Interrupt team members, or track them down for important callers/visitors.
* Represent Baird in a professional manner both internally and externally through telephone and in-person contact. Addressing inquiries will require knowledge of the department's overall function, policies, procedures and services.
* Be knowledgeable of teams' schedule. Coordinate and schedule meetings, rooms, menus and make travel arrangements.
* Make domestic and international travel arrangements as well as Expense Report processing using Concur.
* Anticipate needs of team members and be proactive with respect to scheduling travel arrangements and assisting the team prepare for meetings.
* Assist Investment Banking team with Salesforce database needs. May involve entering business card information, updating relationships of client and bankers, adding contacts to Campaigns, creating Buyer lists to deals, updating parties during the cycle of the deal.
* Scanning documents for electronic filing, general organizational assistance, and help bind client books as needs using coil machine and various other duties as assigned.
* Work as a team with other Administrative Assistants within the Sector, backing up and assisting as needed.

What we look for:

* Associate's or Bachelor's degree preferred
* 3 plus years' experience as an Administrative Assistant working with multiple team members
* Investment Banking experience preferred
* Professional demeanor with strong oral and written communication skills
* Strong organizational skills with ability to prioritize and handle multiple tasks simultaneously.
* Ability to work independently in a fast-paced environment with minimal supervision.
* Must be proactive, have good follow through and work effectively with a team.
* Ability to complete work with speed and accuracy, often under pressure and/or short deadlines.
* Demonstrated proficiency with Microsoft Office products.
* Experience with Salesforce and Concur
* Demonstrated reliability in attendance and work performance

Who we are:

Baird is an employee owned, international wealth management, capital markets, private equity and asset management firm with more than 100 offices in the United States, Europe and Asia. Established in 1919, Baird has over $200 billion in client assets and more than 3,400 associates serving the needs of individual, corporate, institutional and municipal clients.

Baird has built an environment of trust, respect and teamwork, where associates are our greatest asset. As stated in our Associate Promise, we are passionate about how we achieve great outcomes together for our clients, communities and each other. Committed to being a great place to work, Baird ranked No. 12 on the Fortune magazine 100 Best Companies to Work For in 2018, our fifteenth consecutive year on the list. Baird has also received a perfect score on the Human Rights Campaign Foundation's 2018 Corporate Equality Index. To learn more about Baird's culture, click here.


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