No experience
Employment Type:
Full time
Job Category:
Accounting/Admin Assistant II - NRS
(This job is no longer available)
RELX Group | Boston, MA
Grad Date

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Job Description

Title: Administrative / Accounting Assistant II Business Unit: National Regulatory Services Dept: Blue Sky Outsourcing Reports to: Diane Dustin / Therese Hogan ____________________________________________________________________________________

Position Summary :

Reporting to a Manager in Audit and Accounting Department, the Administrative Assistant II is responsible for providing accounting and administrative support to the Blue Sky Outsourcing department.

Essential Job Functions:

* Checking the bank website for customer payments and matching them with their invoice as well as entering the payment information into Quickbooks.
* Exporting and printing of all checks from Blue Sky Solution into Quickbooks for Blue Sky Administration staff, as well as maintaining the blank check inventory.
* Generating reports from Quickbooks on a monthly basis and sending voided checks and deposit slips to the Finance department.
* Generating the ACH file for our electronic filings.
* Preparing invoices for all Private funds as well as verifying their payments.

* Processing all company expenses for payment by assigning payment codes and obtaining approvals.

* Assisting the Vice President with preparing service contracts and proposals.

* Provide back up support to the Administrative Assistant I in answering the main phone number and transferring the calls to the correct staff member.
* Provide back up support to the Administrative Assistant I opening, sorting, date-stamping all incoming mail (correspondence from the states) when necessary.

* Learn the basics of Blue Sky Compliance to assist the staff when necessary.

Minimum Position Requirements:

Education and Experience :

Associates Degree in Business or Diploma/Certificate from Secretarial School, or comparable business experience

Skills/Knowledge/Competencies :

Computer literate and proficient in MS Office applications; familiarity with Quickbooks a plus.

Organizational skills; verbal and written communication skills; attention to detail; able to manage competing priorities and to handle tight deadlines.

RBI is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1.877.734.1938 or accommodations@relx.com.