Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
2/20/2019
Job Category:
Administration
Executive Assistant/Office Manager
(This job is no longer available)
Regency Centers | Los Angeles, CA
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Job Description

About the Company:

Regency Centers Corporation (Nasdaq: REG) Regency Centers is the preeminent national owner, operator, and developer of shopping centers located in affluent and densely populated trade areas. Our portfolio includes thriving properties merchandised with highly productive grocers, restaurants, service providers, and best-in-class retailers that connect to their neighborhoods, communities, and customers. Operating as a fully integrated real estate company, Regency Centers is a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. For more information, please visit regencycenters.com.

About this Opportunity:

Regency Centers is looking for an experienced Executive Assistant/Office Manager to join our Los Angeles, California regional office. The Executive Assistant/Office Manager will provide a variety of diversified and confidential administrative duties for a member of the Operating Committee plus additional officers with national responsibilities in a major hub office to ensure maximum efficiency of daily administrative operations as well as collaboration, productivity, and harmony in the office.

Key Responsibilities:

Provide administrative support to 3 - 4 officers such as, but not limited to, mail/delivery, word processing, filing and records retention, copying, frequent travel arrangements, scheduling appointments, time-sheets, updating professional memberships/licenses, and updating personal electronic devices according to business needs.
Manage office vendors (including our landlord) and contracts, process payments to ensure their proper assembly and distribution, and handle other accounting-related responsibilities on a timely basis such as monthly expense reports, check requests, invoice processing, etc.
Manage and procure office and kitchen supplies and oversee processes (e.g. audio-visual equipment - with the support of IT) to ensure the LA office and 2 - 3 micro offices run smoothly.
Prepare presentations and manage events for high-level business meetings, office-wide corporate meetings (e.g. quarterly business reviews), community service projects, and seasonal holiday parties.
Answer and field incoming telephone calls, interact with high-level personnel, and respond to inquiries from internal colleagues and external customers.
Serve as a liaison to Human Resources to implement Corporate Communications, office-wide updates to the company (e.g. regarding benefits - with HR's assistance), and employee on/off-boarding.
Prepare annual office budgets and monitor variance budget reports so expenses remain in budget. Perform simple analysis of expenses and determine trends.

Qualifications:

Required:

Associate's Degree in Business Administration, Communications, Office Management or related field
At least five (5) years of experience as an executive assistant/secretary to top management
Advanced level proficiency with Microsoft Office products including MS Word and Outlook, intermediate level proficiency with Power Point and Excel, and e-mail and Internet functionality along with the ability to quickly learn new systems
Be available to assist, occasionally, outside of regular business hours (e.g. help to reschedule cancelled flights)

Preferred:

Bachelor's Degree in Business Administration, Office Management or related field
Prior experience in the commercial real estate industry, specifically in retail

Personal Characteristics:

High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively
Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
Must have good customer and task focus coupled with interpersonal savvy
Must have a high energy level with a positive, upbeat attitude and enjoy interacting with people
Must be proactive and a capable problem-solver, working to anticipate the needs of officers
Able to work at times with minimal supervision in a fast-paced, dynamic, team environment

Benefits:

We recognize people as our most valuable asset. Our competitive compensation and benefits package includes a 401(k) profit sharing plan with company match, medical insurance with prescription drug coverage, denta

About Regency Centers

Regency Centers, L.P. is a qualified real estate investment trust (REIT). The Company is engaged in owning, operating and developing high-quality community and neighborhood shopping centers that are tenanted by grocers, anchors, specialty retailers and restaurants located in areas with above average household incomes and population densities. The Company operates through Regency Centers, L.P. (RCLP), its wholly owned subsidiaries, and through its investments in co-investment partnerships with third-party investors. Regency owns 99% of the outstanding operating partnership units of RCLP. (Source: 10-K)