Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
10/26/2017
Job Category:
Administration
Executive Administrative Assistant
Psomas | Los Angeles, California
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Job Description

Psomas, one of the top-ranked consulting engineering firms in the nation, providing surveying, engineering, construction management and environmental services throughout the Western United States, has an opening for an Executive Administrative Assistant to the CEO and General Counsel in our Los Angeles office.

The Executive Assistant will manage a complex and dynamic calendar, scheduling all internal and external meetings, travel arrangements, conference calls and day-to-day activities for these executives. The successful candidate will be a highly resourceful professional with the ability to work efficiently, effectively and with a sense of urgency in a fast-paced environment with constantly changing schedules and priorities. Responsibilities include but are not limited to:

* Pro-actively manage the day-to-day calendars, schedule meetings, and resolve scheduling conflicts; work with executives to identity highest priority items/meetings.
* Coordinate all travel arrangements including car transportation, hotel accommodations and airfare; coordinate out of town office/workspace for executives when traveling.
* Prepares, distributes and tracks various communications, including but not limited to: Monthly Board of Directors packet, meeting agendas, reports, memos, letters, and other documents.
* Performs administrative tasks, including, but not limited to: filing, copying, faxing, event or conference registration, subscription or license/certification renewals, routing mail and other correspondence, taking notes, drafting letters and documents, and initiating/receiving phone calls.
* Process invoices.
* Maintain filing systems (Electronic and hard files).
* Developing and maintaining professionalism among staff and clientele while also upholding a strict level of confidentiality.
* Keeping organized and detailed records for all pertinent information.
* Compile special reports, organize data, and create presentations as needed.
* Screen and route phone calls and e-mails with the utmost professionalism.
* Ensure executives have agendas, materials and documents in advance of meetings; assist with creating presentation materials as needed.
* Collect, organize, create and submit all expense reports in a timely manner for executives.
* Orchestrate a variety of corporate staff or industry arrangements for both onsite and offsite events.

Qualifications

* Must have a minimum of 5-7 years of experience supporting a senior level executive.
* Education and/or experience equivalent to a minimum of a Bachelor's with a degree in Business preferred.
* Positive, proactive and able to always exercise great judgment.
* High-level skills in Microsoft Office, including Outlook, Word, Excel, and Power Point.
* Outstanding communication skills.
* Excellent written skills.
* Strong attention to detail.
* Ability to prioritize and handle a significant volume of diverse tasks, activities and projects, while managing recurring deadlines.

A plus:

* Experience with Legal Holds.
* Experience editing/drafting articles for in house use or publications.
* Experience with Zoom and A/V set up for meetings or events.
* Certified Notary Public

BENEFITS: Psomas offers excellent opportunities for advancement, competitive salaries and a comprehensive benefits package that includes:

* Medical, dental, prescription drug and vision coverage
* Employee Stock Ownership Plan (ESOP)
* 401(k) Plan
* Flexible and alternative work schedules
* Paid time off (PTO) and paid holidays
* Flexible Spending Accounts for medical and dependent care
* Company-paid life insurance
* Company-paid short and long-term disability
* Professional development and licensing reimbursement
* Performance and career development programs

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About Psomas

As one of our clients or project team members, you can continue to expect the same quality work that Psomas has been providing for years. We enjoy working on your projects and strive to continue to remain a reliable component of your success. Psomas is always looking for ways to add value to the projects we work on. We have developed a Project Extranet system that enables team members to enhance project communications utilizing the latest Internet technologies. This area of our web site is dedicated to providing secure access to project information.

This company profile was created by AfterCollege and is about Psomas. This page is not endorsed by or affiliated with Psomas. For questions regarding company profiles, please email: care@aftercollege.com.