5+ years of experience
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Employment Type:
Full time
Job Category:
Personal Assistant/Facilities Manager
(This job is no longer available)
Proforma | Tampa, FL
Grad Date

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Job Description

Proforma is a rapidly growing, 500 million dollar, North American leader in the printing and promotional products industry with over 750 franchised sales offices. We are hiring a Personal Assistant/Facilities Manager to manage the home and properties of the Proforma CEO and Founder located on Davis Islands in Tampa, Florida.

The individual will be responsible for managing all household activities and daily tasks including household staff, contractors and projects. The right candidate will be adept at managing multiple properties and vehicles. In addition, the Personal Assistant/Facilities Manager will manage the family's onsite events, schedules and some travel coordination. The ideal candidate will have the ability to communicate effectively and professionally with our CEO, Founder, Executive Management Team and highly successful business owners.

Required Skills & Experience:

  • High level of confidentiality, diplomacy and integrity.

  • Ability to proactively anticipate needs and take appropriate and timely action.

  • Excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside business owners and associates.

  • Highly detail oriented with excellent time management and follow-through skills.

  • Flexibility with work day and schedule, ability to work overtime as needed.

  • Strong verbal and written communication skills.

General Requirements:

  • Minimum of 5 years facilities or personal assistant experience, preferably with 3+ years supporting C-level executives.

  • Diploma required and degree preferred.

Additional Requirements:

  • Must be accessible nights/weekends to assist with travel and schedule coordination.

  • Must be proficient with a Smart Phone (Android/iPhone)


Applicants must be eligible to work in the specified location

About Proforma

With over 30 years of experience, Proforma remains clearly focused on providing solutions to North American businesses for their graphic communications needs. A leading provider of promotional products, printing services, business documents, and eCommerce solutions, Proforma has received numerous awards and is recognized as one of the top five largest companies in its industry. Proforma serves over 50,000 clients through more than 650 member offices in North America. The Proforma Worldwide Support Center is located in Cleveland, Ohio.