3-5 years of experience
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Employment Type:
Full time
Job Category:
Health Care Provider
(This job is no longer available)
Presence Health | Evanston, IL
Grad Date

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Job Description

Requisition ID: 7504

Location: Presence St Francis Hosp

Location Address:
355 Ridge Avenue, Evanston, IL  60202 United States (US)


Daily Hours: 8
Standard Hours: 40
Employment Status: Full-time 
Employment Type: Regular 
Shift: Day


Coordinator, Hospital Based Physicians


This position is based at both Presence Saint Joseph Hospital (2900 N. Lake Shore Drive, Chicago, IL 60657 and Presence Saint Francis Hospital (355 Ridge Avenue, Evanston, IL 60202).


Coordinator, Hospital Based Physicians schedules, processes payroll, and provides general administrative support for Hospital-Based Physicians and Mid-Level providers within Presence Medical Group.


Duties & Responsibilities:


  • Reviews bi-weekly schedules and assures all schedules are filled by assigning, re-assigning, and addressing unexpected and planned shortages (vacations, leaves, etc.). Maintains scheduling websites for multiple practices.


  • Monitors patient encounters Electronic Privacy Information Center (EPIC) and pre-EPIC sites to identify open encounters and assure all encounters are closed within expected time periods.


  • Follow-ups on unclosed encounters to assure all documentation, is present for billing purposes.


  • Assembles information for submission to the Central Billing Office from multiple locations.


  • Collaborates with Central Billing in collecting additional information for denials.


  • Reviews and approves payroll timecards in appropriate payroll system.


  • Monitors data relevant to each physician score-card and updates each score card within the required time period.


  • Tracks all non-productive time off inclusive of Paid time off (PTO), Continuing Medical Education (CME), Leaves, etc. Reports suspected patterns to Practice Manager.


  • Assures provider completion of annual training and health requirements utilizing appropriate communications and follow-up.





  • High School diploma is required.

  • Strong computer skills is needed.

  • Must be highly organized with the ability to multitask in a fast-paced environment.

  • Minimum two years of experience working as an administrative assistant in support of multiple administrators preferred.

  • Health Information Management (HIM)/Coding background is a plus.

  • Experience with physician practices is highly preferred.

  • Current Illinois Driver License is required.



Business Unit: Presence Medical Group N/T
Department Name: Administration RMG

About Presence Health

HealthPresence has been developing quality, custom-designed medical websites since 1995, longer than any other medical website development company! And unlike those other companies, we don't crank out "cookie cutter" websites using templates. Every one of our sites is designed by a human artist specifically for that client.