1-3 years of experience
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Employment Type:
Full time
Job Category:
Executive Assistant (Contract to Hire)
Possible | Los Angeles, California
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Job Description

Who we are:

We're a tight-knit team in LA backed by the support of a global agency. We embrace the bold and fight for great ideas above all else. We're hard-working folks of all disciplines who create immersive digital destinations and compelling creative for our clients. Best of all, we pride ourselves on being ego-free and have been named a Best Place to Work in Los Angeles for each of the past two years. So, check out our work. Stalk us on social. Best of all, ask someone you know who works here. And join us in creating world-class work that works.

Who we are looking for:

POSSIBLE is seeking an Executive Assistant who is interested in digital marketing, is bright, organized and eager to learn about the industry. You'll thrive here if you are a self-motivated, detail-oriented, flexible individual who is committed to supporting our Executive Leadership team, employees and clients. This contract-to-hire position is an introduction to the business and ideal for entry-level candidates interested in pursuing a career at an advertising agency.

What you'll do:

* Provide administrative support, travel coordination and calendar management for the Managing Director, Executive Creative Director, and the SVP, Operations.
* Support the Executive Team to coordinate team reviews, meetings, events and internal projects.
* Support the Executive Team to track and report progress against business goals, success metrics and leadership initiatives.
* Support the Recruiting team to coordinate interview scheduling, candidate communications and management within our applicant tracking system.
* Provide ad hoc support to various internal teams (Resourcing, Talent, Finance, Facilities).
* Partner with Creative and Account teams to identify potential award show opportunities and coordinate submissions.
* Assist with coordinating philanthropy, community outreach and pro bono programs.

Skills Requirements:

* Bachelor's degree in Advertising, Marketing, Communications or a related field.
* Amazing attitude, insatiable curiosity and a sense of humor.
* Strong organizational skills and attention to detail.
* Fast learner, self-starter with excellent communication skills, verbal and written.
* Ability to work with little or no supervision in a fast-paced environment. Self-motivated with good judgment and problem-solving skills.
* Must be resourceful and able to deal with ambiguity and last-minute changes.
* Ethical, respectful, and able to deal with confidential and sensitive matters.
* Proficient in Microsoft Office, especially in Outlook.


POSSIBLE believes that a promise is the foundation of every good relationship - and the truth is, brands make promises every day. We are visionaries and innovators working in creative, technology, strategy, and data science to create experiences that keep brand promises so that every interaction is an opportunity to build trust and loyalty. We use data to help us identify opportunities, technology to help us take advantage of them and emotion to make the resulting experiences magical.

We've built our agency with our own promise: to foster a culture of inclusiveness and collaboration that appeals to those who want to do great work and make a difference. POSSIBLE creates experiences for some of the world's most dynamic brands, including Microsoft, AT&T, Nestle, Adidas, and Turner. POSSIBLE is part WPP and the Wunderman Group.

Follow POSSIBLE on LinkedIn: https://www.linkedin.com/company/possible-com/

About Possible

PossibleNOW is a reseller partner for Cyber-Ark Software, an information security company developing digital vaults for securing and managing highly sensitive data within and across global enterprise networks. A digital vault acts as a safe haven by securing data with multiple layers of security, including encryption while data is in transit or at rest. Cyber-Ark software provides all the security, performance, and accessibility required to protect the most important sensitive information , without the enormous expense of deploying a dedicated network or using a complex combination of other tools. If you need to protect highly sensitive data , from network passwords or source code to treasury documents , then Cyber-Ark software solutions are for you. To learn more about Cyber-Ark data security solutions, please contact IT Services at PossibleNOW at (800) 585-4888 or itservices@possiblenow.com.

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