No experience
Employment Type:
Full time
Job Category:
Project Analyst II / 40 Hours / Day / BWH - Department...
(This job is no longer available)
Grad Date

Not sure what types of jobs you are interested in?

Explore Jobs
Based on Your Education

Follow This Company

Job Description

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.

The Brigham and Women's Hospital (BWH) Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of over 1,400 faculty members, 22 divisions, $399 million in annual professional clinical revenue, 350 residents and fellows, and more than $455 million in annual research expenditures. The DOM is the largest academic department at BWH and among the largest in the country.

The ambulatory medicine specialty enterprise currently consists of eleven practices including endocrinology, sleep medicine, cardiology, gastroenterology, pulmonary, and infectious diseases. The practices across the ambulatory areas account for more than 95 exam rooms, 100 staff members, 350 providers, and approximately 120,000 visits per year. Practices are based at Brigham and Women's Hospital, Brigham and Women's Faulkner Hospital, and the Brigham and Women's Health Care Center at 850 Boylston Street. DOM divisions also practice at BWH distributed campus sites on the south shore, in Westwood, and in Foxborough.

DOM Project Analysts develop content expertise in a subject matter area while also leveraging a peer group of analysts. DOM Project Analysts are the primary administrative resource for program and project development (analysis, planning, and evaluation) and program review (assessment, performance improvement, and support) within the DOM. The Project Analyst works closely with the Analysis and Planning, Inpatient, and Ambulatory groups and while primarily focused on the outpatient practices, the Project Analyst will also collaborate with other leaders in DOM to work on initiatives in other areas of healthcare administration and operations.

The Project Analyst will partner closely with the DOM Senior Director of Business Operations, DOM Vice Chair of Clinical Affairs; DOM's ambulatory Practice Managers, Practice Administrator, and Sr. Project Manager; and other clinical leaders toward the achievement of the initiatives and goals of the ambulatory arena. Responsibilities include a broad range of analytical, operational, and financial activities that will help support BWH and DOM in its efforts to efficient and high-quality ambulatory care.

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.

Data, Reporting, and Analytics

* Develop (with guidance) and maintain operational and financial reporting tools, e.g., dashboards, summaries, and other internal performance reports, to monitor activities and metrics and to inform the ongoing evaluation of existing projects and initiatives, for both internal and external audiences.

* Assist subject matter experts in design and implementation of analyses.

* With supervision, lead strategic analyses in support of business decision-making.

* Request, receive, extract, enter, monitor, analyze, and report data and other types of written input for a variety of projects and initiatives, for both internal and external audiences.

* Create analytical models to drive and support analyses, incorporating data inputs from various sources.

* Produce graphs and data tables for projects and presentations.

* Complete data consolidation and reports for mandatory leadership and departmental reports (e.g., Executive Binder, Annual Report).

* Prepare for recurring meetings with reports, slide presentations, and data requests.

* Assist with and lead other analytical assignments and ad hoc reporting, and respond to data requests from stakeholders, as requested.

* In collaboration with other groups (e.g., APSI, BWPO project managers, etc.), maintain streamlined and automated approaches to reporting.

* Build automatic reports and summaries.

* Collaborate with clinicians, practice/unit managers, and administrators to generate reports for tracking operational or other metrics.

Financial Management

* Provide analytical support for new initiatives, department forecasts, and operational decisions by analyzing key performance indicators, drafting financial models, and creating forecasts.

* Draft profit and loss statements for process improvement initiatives and other projects with content input from constituents.

* Assist with the annual budget process, working in collaboration with Division Administrators, DOM Finance, and other constituents.

* Support regular reviews of collections activity, revenue, expenses, and payments.

* Assist with monthly review and reconciliation of actual/budget variances for reporting to all levels of management.

Project-Related Responsibilities

* In collaboration with project managers within DOM and/or Brigham Health, organize data and written information into draft projects and proposals.

* Assist the Vice Chairs and Directors to develop innovative initiatives which may include creation of new and existing programs and implementation of quality and process improvement initiatives.

* Develop and maintain tracking documents to assist with the monitoring and oversight of the DOM's new and ongoing projects and initiatives.

* Assist with special projects which are central to improving analytical tools, internal processes, and the overall management decision process.

* Participate in operations-related tasks to ensure support of projects and initiatives.

* Create manuals of operation / standard operating procedures for ambulatory-related activities.

* Evaluate processes and use lessons learned to improve future assignments.

* Follow up with stakeholders regarding information exchanged.

* Ensure that various written projects and proposals are completed within the appropriate timeframe.

* Contribute to DOM intranet and internet sites.

* Assist with the formulation of multi-year DOM plans with members of DOM and BWH leadership to support growth and service mix enhancements across the clinical mission.

* Assist with the creation of analytical models to support and measure the success of short- and long-term division-driven initiatives.

* Partner with hospital and departmental leaders to ensure the provision of high quality, consistent, professional services throughout Brigham Health in both ambulatory and inpatient areas. Key collaborators include the Department of Surgery; the BWH Ambulatory Team; Analysis, Planning, Strategy, and Improvement (APSI); and Dana-Farber Cancer Institute.


* Effectively communicate and present issues to internal leaders.

* Stay informed of the changing data environment and department needs to ensure accurate data.

* Develop letters, presentations, announcements, and other written communications; all documentation must be of the highest caliber of refinement and professionalism.

* When requested, schedule meetings, prepare agendas, and distribute summaries.

* Other duties as assigned.

* Bachelor's degree required.

* Master's degree in a relevant area (e.g., MBA, MPH, MHA) preferred.

* Minimum of 3 years relevant experience in healthcare or business environment, with extensive analytics or operations experience, is required. Experiences earned through graduate-level education, such as coursework or internships, will be considered

About Partners HealthCare System

Partners HealthCare, founded in 1994 by MGH and BWH, offers patients a continuum of coordinated, high-quality care. Partners includes primary care and specialty physicians, community hospitals, the two founding academic medical centers, specialty facilities, community health centers, and other health-related organizations. Partners is a non-profit organization supported in part by charitable contributions.