Experience:
5+ years of experience
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Employment Type:
Part time
Posted:
8/30/2017
Job Category:
Customer Service
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Ocean Freight Manager
Panalpina | Secaucus, New Jersey
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Job Description

Req ID: 144648
Job Function: Ocean Freight
Full-Time/Part-Time: Full-time
Contract Type: Regular Employment
Job Level: Management

The Panalpina Group is one of the world's leading providers of supply chain solutions, combining its core products of Air Freight, Ocean Freight and Logistics to deliver globally integrated, tailor-made end-to-end solutions. The Panalpina Group operates a global network with some 500 offices in more than 70 countries and employs around 16,000 people worldwide.

We are looking to hire a Business Unit Ocean Freight Manager to lead the ocean freight department (Import and Export) in all operational disciplines and ensure operational excellence, regulatory compliance, high productivity, and customer satisfaction.

Tasks:

* Manage the movement of customer cargo into and out of the United States in accordance with organizational policy and procedure ensuring compliance with relevant local, country and international law and processes
* Evaluate improvements of existing procedures and working environments to advance the service level to the customer, profitability of the corporation, and well being of fellow staff members
* Assure implementation at the local / regional level of the guidelines and/or standard procedures as outlined in the company's IMS (Integrated Management System) and KWEB issuances, and as directed by the Corporate Customs & Compliance Services Officer
* Assure proper information flow with sales on changes and/or problems with external customers, with specific focus on Ocean Forwarding concerns
* Evaluate staff performance on a regular basis and annually through the PEAR process
* Hold regular (at least once per month) meetings with the department staff
* Monitor workload and adjust, if necessary
* Monitor timely responses to external/internal customers and other Panalpina offices
* Check all files for accurate documentation (Customs, compliance, operation, and accounting)
* Assure complete billing of files in accordance with corporate KPI
* Manage financial and currency processes and transactions in accordance with company policy and law, optimizing cost-effectiveness of Ocean import activities
* Investigate, plan and implement transport methods that are strategically effective and relevant, and which optimally meet the needs of the organization and its suppliers and customers
* Monitor traffic and cost budget compliance and advise Management of any deviation
* Prepare quotations, review customer profiles and rate structures
* Support Sales Department with customer information, rates, etc.
* Review accuracy of Customer Profiles MWE: customer profile set up is sales responsibility
* Visit customers whenever required to improve communication and service
* Assure training and education of the department staff and initiate cross-training
* Monitor vendors' compliance with service standards and requirements as per contract terms
* Monitor proper filing and updating of all departmental records, i.e., tariffs, manuals, FMC Rate filing, contracts, etc.
* Assist with the processing of RFQ's
* Negotiate and manage contracts with providers, as required, to enable cost-effective transportation services
* Evaluate department performance on a regular (Monthly) basis using measurement standards and tools available. If sub-standard, take corrective action.
* Maintain a continuous improvement process to increase efficiencies and improve performance to customers: Ensure personnel are trained, technically competent and well informed of changes in customer service requirements and regulatory matters; Increase competency level of all ocean freight personnel to ensure quality, compliance and outstanding service

Decision Making Authority:

* Disciplinary responsibility over ocean department
* Process ownership and enforcement of ocean department

* Decide and enforce corrective measures to ensure operational excellence

Skills and Requirements:

Functional requirements

* Operational know-how
* Thorough knowledge and understanding of ocean product / environment
* Comprehensive understanding of PA (strategy and products)
* Advanced competency in all aspects of business administration

Management Skills

* People Management and Leadership, i.e. Recruitment, Selection, Training & Development, Coaching, Performance Management
* Strategic Planning Skills
* Organizational Skills (prioritize, plan, assign and control)
* Decision-making capabilities

Personality Traits

* Customer focused
* Analytical skills
* Able to work in a diverse environment and culture
* Network and relationship building both with external and internal Customers Communication and interpersonal skills

Work experience

* Industry experience: minimum 5 years
* Management experience: minimum 2 years
* Language skills: fluent in English, second language a plus

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