Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
8/17/2017
Job Category:
Customer Service
Facilities Office Services Coordinator - Portland, OR - 19869
PACIFICORP | Portland, Oregon
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Job Description

General Purpose

Coordinates facilities maintenance and service activities. Compiles data, tracks, and maintains reference information and databases.  Compiles, organizes, and summarizes data from multiple sources; monitors/tracks processes to ensure their execution within defined parameters. Ensures activities are performed in accordance with contract, corporate, and regulatory agency requirements.  Determines schedules and availability of resources and coordinates service activities.

Responsibilities

  • Provide project coordination and administrative support for departmental needs.
  • Develop and implement data files to track estimates, schedules and budgets.
  • Compile data, track, summarize and prepare reports and results as requested. 
  • Develop and/or maintain reference information and databases.
  • Record and document management policies, ensuring compliance with record/document retention/disposal procedures
  • Process PO requests in facilities software and SAP.
  • Work with procurement department to set up new vendors. 
  • Process PAIF set up for multiple vendors.
  • Coordinate daily maintenance and service requests, calling out vendors and coordinating work ensuring customer satisfaction.
  • Interface with internal and external customers, research and resolve billing questions and make adjustments to invoices as necessary.
  • Maintain vendor insurance certificate program to meet compliance requirements.  

 

Requirements

  • High school diploma; or the equivalent combination of education and experience.
  • A minimum of 2 years related experience.
  • Excellent attention to detail.
  • Flexibility in establishing deadlines and priorities in a changing business environment with typically tight schedules.
  • Ability to organize, coordinate and prioritize tasks, and be accountable for outcomes.
  • The ability to multi-task well in order to determine the importance of a request and forward request to appropriate resources to be addressed.
  • Ability to work as member of a team.
  • Professional communication and interpersonal skills including the ability to consult with internal and external customers at all levels of the organization regarding matters/issues which may be sensitive in nature.
  • Experience with software applications including Microsoft Word, Excel, and Outlook.

 

 

Preferences

  • Basic knowledge of SAP
  • Experience manipulating data and providing reporting.
  • Customer service experience
  • Facilities maintenance or project coordination experience.

Additional Information

Primary Location: Portland

Department: 00001027 Pacific Power

Schedule: FULLTIME

Personnel Subarea: Non-Exempt

Hiring Range: 40,400.00 - 51,300.00

 

Employees must be able to perform the essential functions of the position with or without an accommodation.

At PacifiCorp, we encourage everyone to work together. We embrace diversity and value the distinct perspectives of all our employees. We strive to cultivate a workplace that connects each employee to the organization and enables all individuals to participate and contribute to their full potential.  

It is PacifiCorp's policy to provide and promote equal employment opportunity to all employees and applicants in accordance with local, state and federal laws and regulations governing personnel activities. In accordance with federal guidelines, PacifiCorp is committed to a program of affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, veteran status, national origin, sexual orientation or gender identity.

All offers of employment are contingent upon the successful completion of a background check and drug screening.

About PACIFICORP

PacifiCorp is a regulated electric company serving 1.7 million retail customers, including residential, commercial, industrial and other customers in portions of the states of Utah, Oregon, Wyoming, Washington, Idaho and California. During the year ended December 31, 2008, PacifiCorp owned, or had interests in, 74 thermal, hydroelectric, wind-powered and geothermal generating facilities, with a net owned capacity of 10,188 megawatts (MW). PacifiCorp also owns, or has interests in, electric transmission and distribution assets, and transmits electricity through approximately 15,800 miles of transmission lines. PacifiCorp also buys and sells electricity on the wholesale market with public and private utilities, energy marketing companies and incorporated municipalities in connection with excess electricity generation or other system balancing activities. (Source: 10-K)

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