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Administrative Assistant Job
Paccar | Bellevue, Washington
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Job Description

Company Information

PACCAR is a Fortune 500 company established in 1905. PACCAR Inc is recognized as a global leader in the commercial vehicle, financial, and customer service fields with internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. PACCAR is a global technology leader in the design, manufacture and customer support of high-quality light-, medium- and heavy-duty trucks under the Kenworth, Peterbilt and DAF nameplates. PACCAR designs and manufactures advanced diesel engines and also provides customized financial services, information technology and truck parts related to its principal business. 
Whether you want to design the transportation technology of tomorrow, support the staff functions of a dynamic, international leader, or build our excellent products and services — you can develop the career you desire with PACCAR. Get started!

Job Functions / Responsibilities

Administrative Support for Corporate Accounting Department:

  • Act as main point of contact for Corporate Accounting Controller – Perform telephone coverage; receive calls from internal (e.g., senior management) and external (e.g., suppliers, vendors) sources.
  • Perform Office Administration support for Corporate Accounting Department – Phone coverage, printing / copying; maintain files, distribute regular mail and A/P checks bi-weekly, ordering and maintaining office supplies including copier room, perform daily bank deposits, coordinating corporate credit cards and reports, maintain expenditure authorizations and filing, opening mail and logging AP invoices as needed.

Publishing Monthly Management Reports:

  • Produce senior management reporting package on a monthly basis. Responsibilities include processing, editing, copying and collating comments, graphs and financial schedules. Work directly with senior accounting management and corporate accounting team.
  • Prepare PowerPoint graphs for senior management financial statements and presentations.
  • Assist with assembling annual budgeting package.

Assist with Month-end Close Procedures:

  • Month-end preparation of journals entries, reconciliations and cross-charges to other PACCAR entities. 
  • Assist in Sarbanes-Oxley (SOX) compliance, upload SOX results to database software, perform user access reviews for various software systems etc.
  • Special projects as assigned. 

Qualifications & Skills

  • Intermediate to advanced PC skills to include Word, Excel, Access and PowerPoint
  • Ability to work with employees at all levels of the organization. Position requires frequent coordination and negotiation with numerous groups from within and outside the company ranging from staff to vice president levels.
  • Strong organization skills required to manage multiple priorities / projects for on-time delivery. 
  • Strong attention to detail with ability to see the big picture as well
  • Strong PC skills
  • Attitude of continuous improvement 
  • Three or more years of relevant experience (required)
  • Administrative assistance experience (desired)
  • Word processing/proofing experience (desired)


High School Diploma required

College Degree (preferred)

Additional Job Board Information

PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability.

About Paccar

PACCAR Inc, operates through two segments: design, manufacture and distribution of light-, medium- and heavy-duty trucks and related aftermarket distribution of parts, and finance and leasing services provided to customers and dealers. The Company's finance and leasing activities are principally related to Company products and associated equipment. Other manufactured products include industrial winches. The Company and its subsidiaries design and manufacture heavy-duty diesel trucks, which are marketed under the Kenworth, Peterbilt and DAF nameplates. The Truck and Other businesses include a division of the Company, which manufactures industrial winches in two United States plants and markets them under the Braden, Carco, and Gearmatic nameplates. In North America, Australia and 16 European countries, the Company provides financing and leasing arrangements, principally for its manufactured trucks, through wholly owned finance companies operating under the PACCAR Financial trade name. (Source: 10-K)

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