No experience
Employment Type:
Full time
Job Category:
Real Estate Administrative Assistant
(This job is no longer available)
OUTFRONT Media Inc | Chicago, IL
Grad Date

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Job Description

This position is responsible for assisting the Real Estate Manager in market activities involving site identification, revenue analysis for: new leases; renewals; easements; re-builds, conversions & repairs. Processes Lease Change Forms, Lease Audits and Monthly Reporting, vegetation and pest control, organizing and preparation of materials for variance and ordinance presentations and other related matters as deemed necessary by management. ESSENTIAL FUNCTIONS: Provides secretarial support including call screening, composing/typing correspondence, memorandums and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors. Coordinates and manages typed materials such as documents, reports, etc., and special projects directed by the Real Estate Manager. Also maintain all Real Estate Department files. Processes and Maintains vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records. Processes all monthly "Lease Change Forms," reports, and Lease audits. Updates and maintains all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbane-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems. Assist Real Estate Manager with background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner. Assist Real Estate Manager with daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties. Assist Real Estate Manager in the analysis for securing and renewing permits for locations with all applicable jurisdictions. Assist Real Estate Manager in securing all necessary variances. Assist Real Estate Manager as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry. Assist Real Estate Manager in research and analysis for lobbying efforts. Completes projects as directed by Real Estate Manager or Regional VP of Real Estate. MINIMUM QUALIFICATIONS: Computer Literacy: Proficient in Microsoft windows environment, including Excel. Oracle background is helpful. Paralegal knowledge preferred. Must be professional in appearance and manner and be multi-task oriented and be able to communicate clearly, comprehensively and with complete personal and professional integrity. To all Recruitment Agencies: OUTFRONT Media LLC does not accept agency and unsolicited resumes. Please do not forward resumes to our OUTFRONT Media employees or any other company location. OUTFRONT Media is not responsible for any fees related to unsolicited resumes. OUTFRONT Media Is An Equal Opportunity Employer All applicants shall receive equal consideration without regard to race, color, religion, gender, marital status, gender identity or expression, sexual orientation, national origin, age, veteran status or disability. Please refer to the OUTFRONT Media Affirmative Action policy statement.

About OUTFRONT Media Inc

Outfront Media, Inc. (NYSE: OUT) is the US leader in Out-of-Home advertising. From Sunset Boulevard to Times Square, our diverse portfolio includes more than 400,000 digital and static displays in the most iconic and high-traffic locations in the top 25 markets across the U.S. We are also the advertising partner of choice for major municipal transit systems, reaching millions of commuters daily in the largest U.S. cities. The scope and depth of our presence provides advertisers with the ability to engage with both mass and targeted audiences at many touchpoints throughout the day. Our focus on customers has informed many new platforms including Outfront Insider, a community of consumers that provide feedback on topics relevant to our advertisers, and Outfront Studio, which is our in-house creative boutique. Outfront Media displays are in more than 180 cities across the U.S., Canada and Latin America.