1-3 years of experience
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Employment Type:
Full time
Job Category:
Project Admin Assistant
(This job is no longer available)
Grad Date

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Job Description


Olgoonik Diversified Services, LLC, an engineering/construction company specializing in facilities construction, operations and repair, is seeking candidates for the position of Project Administration Assistant for construction work to be performed on multi-year projects at Ft. Riley and McConnell AFB, KS.

Primary Responsibilities:

* Answer multi-line phone.
* Distribute copies of proposals, task orders and work releases to appropriate files and binders (Work with Business Manager in this regard).
* Assist Business Manager in obtaining subcontractor insurance forms.
* Assist the Business Manager in preparation of bid packages/work releases as necessary.
* Insure that office supplies are ordered in a timely manner and neatly maintained.
* Assist Business Manager in creating and/or processing certified payrolls.
* Type correspondence as/if requested by office staff.
* Assist Business Manager in preparation of client invoices.
* Keep contact listings and base access lists up to date.
* Track expiration dates of Insurance and Reps/Certs. Seek subcontractor updates when necessary.
* Additional duties as assigned.

Supervisory Responsibilities:

There are no supervisory responsibilities associated with this position.

Education and/or Experience:

* High school diploma or equivalent required or two years' of applicable administrative experience required.
* Experience with Davis Bacon wages and Certified Payrolls preferred.
* Must have experience following written procedures.

Knowledge, Skills, and Abilities:

* Must be able to type a minimum of 40-60 WPM accurately.
* Must possess excellent communication skills (verbal and written).
* Must be detail oriented, well organized, and able to multi-task.
* Requires the ability to complete assigned tasks with limited supervision.
* Must be proficient with Microsoft Office Suite of products including, Word, Excel, and Outlook business software.
* Must demonstrate a good attitude and ability to work as a member of a Team.
* Position requires self-motivation and the ability to work effectively under a minimum of supervision.
* Must be able to work in a fast paced environment on multiple projects and have a strong attention for detail.

Certificates, Licenses, Registrations:


Security Clearance:


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment.

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