1-3 years of experience
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Employment Type:
Part time
Job Category:
Document Management Specialist
(This job is no longer available)
Octapharma Plasma, Inc. | Charlotte, NC
Grad Date

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Job Description

Quality – Document Control


We are seeking a Document Management Specialist to join our growing biopharmaceutical company. Reporting into the Director of Corporate Quality, this position manages the process of controlled documents within Document Control Systems.

Additional responsibilities of the Document Management Specialist role include:

        Maintains master libraries of all controlled documents (i.e., Standard Operating Procedures [SOPs], forms, job aids, and training documents).

        Manages Document Control set-up and maintenance.

        Assigns document numbers to all new documents, manages updates and maintains history files.

        Ensures documents progress through the proper approvals.

        Approves customer notices, manuals, calendars, InfoCards, moving vaults and updated effective dates. 

        Creates, manages and maintains document reports.

        Updates existing documents, edits new and revised documents, creates or edits flow charts and finalizes document formatting.

        Updates or generates the Table of Contents (TOCs) for all controlled document distributions.

        Maintains distribution schedule for new and revised documents.

        Coordinates SOP distribution to Donor Centers and other departments, as needed.

        Responsible for the overall label control operation and management of all controlled labels.

        Generates agenda and tracking reports for Change Control Meetings; facilitates meeting, as applicable and drafts meeting minutes.

        Assists in training and provides support to the temporary and new staff in the Document Control Group.


Quality – Document Control

Qualified candidates of this role must offer at least intermediate skills in Word and Excel. Visio and Document Management/Control Program experience are highly preferred. You must offer strong organizational skills, attention to detail and excellent interpersonal skills.

Other requirements of the Document Management Specialist role include:

        Minimum of “a” or “b” below:

a)    Associate’s degree and two (2) years’ applicable work experience

b)    Bachelor’s degree (highly preferred).

        Document Control experience highly preferred.

        Skilled in Microsoft Word, Excel, Access, Visio, and Document Control programs.

        Excellent proofreading skills and strong attention to detail.

        Ability to multi-task (while retaining organizational skills), organize work, complete work, and adapt to changing priorities.

        Ability to read and interpret moderately complex or technical documents, such as laws, regulations, safety rules, operating and maintenance instructions and procedure manuals.

        Ability to solve practical problems and deal with a variety of variables. 

Quality – Document Control


At Octapharma Plasma we believe in our employees who have the passion and ability to make a difference to the quality of life of their communities. The individual growth and success of each and every employee at Octapharma Plasma is an integral part of our continued growth and success. We offer competitive compensation and a comprehensive benefits package.

Other benefits include:

        Medical, Dental and Vision Insurance

        Life Insurance

        401(k) contribution and matching program

        Flexible Spending Accounts

        Tuition Reimbursement

        Team-oriented environment

        Recognition programs


Quality – Document Control

About Octapharma Plasma, Inc.

We believe the growth and success of each of our employees is an important part of the continued growth and success of our company. We create a workplace known for teamwork and recognition based on the following values: Customer Focus Leadership Integrity Team Spirit Self Respect Respect for Others Life Balance Safety