No experience
Employment Type:
Full time
Job Category:
Office Manager
(This job is no longer available)
Nexrep | Portland, ME
Grad Date

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Job Description

Office Manager

Our busy, client-focused office in Portland, Maine needs a reliable, well-organized Office Manager to provide administrative and organizational support for our leadership team and office.

Our highest priority in filling this position is to ensure a good culture fit: we're looking for someone with high energy, a good sense of humor and an ability to pivot from project to project with calm and ease.

Job Responsibilities

  • working with our legal department on compliance and human resources issues including:
    • Respond to orders for levies, garnishments, IRS, liens withholding for support
    • Compile documentation and respond to unemployment claims
    • Contract renewals and agreements
    • Assist with Harassment training
    • Assist with workers comp. insurance matters and audits
    • Respond to general employment law questions with the assistance of our attorney
    • Weekly calls with our attorney to discuss above
  • streamlining administrative procedures
  • inventory control
  • answering phones
  • managing our ingoing and outgoing delivery of mail
  • other duties as assigned
  • some executive administration duties
  • Manage organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling

Job skills

  • Associate degree preferred
  • Proficiency in Microsoft Office suite
  • Experience with payroll and contracts preferred
  • Experience with scheduling and travel management preferred
  • Advanced computer skills (Outlook, Excel & Word experience a plus)
  • Excellent written and verbal communication skills
  • Comfort with fast-paced environment

This position will include advancement opportunities for the right candidate as well as full benefits after a 30-day probationary period.

If you are interested, please apply today!


Applicants must be eligible to work in the specified location

About Nexrep

NexRep is a sales-driven call center offering more than 50 years of combined experience in direct response marketing and call center management. By utilizing an innovative work model and leveraging the fastest growing workforce in America - home-based sales agents - we are changing the face of the telesales industry. Unlike conventional call centers, NexRep recruits, contracts and certifies sales agents who work from home. This unique partnership allows us to support your advertising and telesales needs with an unlimited resource of experienced, sales professionals. We provide scalable, on-demand solutions to solve your sales challenges no matter how big or small. Whether you are launching a product, developing an advertising campaign or looking for sales and/or customer service support, the team at Nex Rep offers an alternative approach and a broad range of services to ensure your success from start to finish, including: Inbound / Outbound Calls Call Center Consulting Scriptwriting Consulting Agent Certification and Development Fulfillment Reporting Database Management List Management Revenue Enhancement Programs 482 Congress Street, Suite 100 Portland, Maine, 04101 Phone 207-772-4215