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Employment Type:
Full time
Job Category:
Law Enforcement
Police Clerk
(This job is no longer available)
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Job Description

Police Clerk

New Hope Borough Police Department is looking for a Full Time Police Clerk. 

Job Summary:

This civilian position primarily supports the Administrative section of the Police Department under the supervision of the Chief of Police that requires a high degree of confidentiality, performs a full range of secretarial and clerical functions for the Police Department. Must have the ability to take initiative and work in an unsupervised environment as needed and make decisions regarding prioritization of projects and implementation of modern, efficient office systems, practices and processes.

Responsibilities and Duties:

  • Entering information into various computer systems.
  • Placing, answering and screening telephone calls.
  • Maintaining appointment calendars and court appearance schedule for police personnel.
  • Formatting, typing and proofreading correspondence, memos, reports, forms, and manuals. Composing routine correspondence for department head and officers as necessary. Assisting with the completion of forms and mailing of forms and correspondence.
  • Organizing and maintaining a variety of department files and records.
  • Photocopying, collating, distributing and filing written materials.
  • Gathering, organizing and copying pertinent information for the District Attorney Office in the preparation of cases for trial. Setting up and maintaining Police Department case files.
  • Manage Preparing and publishing Parking Enforcement Officers personnel work schedules.
  • Screening, sorting and distributing incoming mail and prepare outgoing mail.
  • Creating and organizing personnel records including medical, background, payroll, training records commendations and disciplinary files. Assisting with recordkeeping of sensitive internal investigative files.
  • Ordering and maintaining office supplies and police forms and materials.
  • Researching and preparing information for the public, department staff, insurance companies, attorneys and County, State and Federal departments/agencies.
  • Assisting in the preparation of annual Police Department budget.
  • Assisting and coordinating with, Chief of Police and others on up-to-date status of department budget.
  • Assisting with the preparation of statistics and reports of police calls and activity.
  • Assisting the Chief of Police with weekly, monthly, quarterly and annual reports.
  • Assisting citizens with forms, inquiries and processes relating to the Police Department.
  • Creating and maintaining contact lists.
  • Other duties as assigned by the Chief of Police.

Qualifications and Skills:

  • Good communication and interpersonal relations skills.
  • Ability to manage multiple projects.
  • Demonstrate efficiency in managing procurement records including purchase orders and inventory.
  • Proven experience as an administrative assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Word, HR Office, Excel and Police Department Records Management Software Program, in particular)
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.
  • Demonstrate regular and reliable attendance.
  • Project positive support of the Chief of Police, the Police Department and the Borough of New Hope.


High school diploma, supplemented by strong clerical experience. Previous Police Department experience, a plus. Clean Criminal Background and Valid driver’s license with good driving record.

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