No experience
Employment Type:
Full time
Job Category:
Executive Assistant, Specialist
(This job is no longer available)
MUFG | New York, NY
Grad Date

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Job Description

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we're 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that's working to fulfill its vision to be the world's most trusted financial group.

Major Responsibilities:

Provide executive assistance to the global heads of the division

* Collaborates with the global heads by coordinating and maintaining daily schedules
* Perform daily administrative duties such as travel arrangements, conference arrangements answering and directing incoming calls, opening and sorting incoming mails, filing, etc.
* Coordination with relevant department heads, their assistants and clients
* Demonstrates ability to initiate change and continuous improvement
* Maintain and updates various memberships

Administrative tasks within the division

* Prepare expense related application under instruction by the supervisor, control and monitor expenses, including monthly expense report. Settlement of each expense related to the division's operation
* Prepare and maintain organization related information within the division, including Organization Chart, Seating Chart, Emergency Call Tree
* Arrangement of seating, phone, PC, security card, and other related duties for the staff of the division
* General administrative tasks including copy/fax/mail/guest reception, delivery of documents, filing of documents
* Make various arrangements as requested and collaborate and communicate with relevant parties in the Bank including Tokyo and other regions.
* Full assistance and support to all the counterparties visits from Tokyo and other regions
* Translate relevant documents from English to Japanese and/or Japanese to English
* Perform related duties and participate in special assignments as directed.
* BA degree or equivalent experience required
* Bilingual Japanese, good verbal and written communication skills both in English and Japanese; able to generate high quality e-mails and messages to individuals at all levels; can-do and polished manner
* Knowledge of and adherence to all company policies and procedures
* Excellent organizational and multi-tasking skills
* Strong ownership, positive attitude and self-motivation, strong accountability
* Team and service oriented; enjoys supporting a senior executive while being part of and contributing to a broader team. Good teamwork and cooperative stance
* Tact and good judgement in confidential situations
* Strong skills with Microsoft Word / Excel / PowerPoint
* Experience with Access or other database system

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.

A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses