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Administrative Assistant II, The Division of Hematology...
Mount Sinai Medical Center | New York, New York
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Job Description

Strength Through Diversity

Ground breaking science. Advancingmedicine. Healing made personal.

Roles & Responsibilities:

The AdministrativeAssistant II reports into the Administrative Manager and will be required tomanage coordinateadministrative and academic activities relatingto the physicians within the Division of Hematology/Medical Oncology. Duties will include meetingcoordination and calendar management, answering phones, serving as administrative liaison with others related to purchasing,facilities and operations, and other day-to-day operations as required. Underthe guidance of the Administrative Manager and Finance Director, the individualwill also assist with the preparation and submission of grants and contractapplications.

The Tisch Cancer Institute is a vital componentof the Icahn School of Medicine at Mount Sinai Hospital and plays a key role inthe Mount Sinai Health System, which is one of the largest health care systemsin the nation. We are a National CancerInstitute (NCI)-designated center and provide a multidisciplinary approach tocancer treatments and clinical breakthroughs that may one day put an end tocancer.

Duties and Responsibilities:

* Provideadministrative support to one or more physicians as related to day-to dayoperations. Maintains the physician'scalendar, coordinates meetings; including booking space, coordinatingschedules, and confirming attendees.
* Answersand screens calls.
* Maketravel arrangements and accommodations for physicians to include air, train andhotel reservations. Prepares travel reimbursements and expense reports.
* Checksmaterials submitted for supervisor's attention to ensure all relevantdata,

authorizations and pertinent information are included.
* Servesas a liaison with other departments or external parties as necessary to

accomplish objectives and or complete projects or assignments.
* Providesadministrative support to the PI; assists with preparation of grantsapplication including prepare the Financial Conflict of Interest Forms in MountSinai system and update the PI's biographical sketch.
* Assistwith the preparation of manuscripts and presentations: prepares tables, textand slides, performs literature searches as needed.
* Researches,locates and compiles information for reports. Assembles and categorizes figuresfor computation and calculations. Prepares statistical reports. Prepares andmonitors budgets and grant allocations, and maintains accruals.
* Preparesdocuments required to maintain balanced accounts for review and approval.Maintains files, and ensures compliance with regulatory standards.
* Assistsin the planning and logistical arrangements for forums, conferences, seminars, meetingsand/or visiting professorships. Assist in the development and coordination of informationalpackets for participants. May transcribeand distribute minutes.
* Investigates,evaluates and resolves typical administrative or operational problems or situationsaffecting the work unit.
* Screenand prioritize incoming mail for needed action and follow up. Responds to mail whereappropriate or distributes mail requiring attention to appropriateindividual(s).
* Screentelephone calls, answer inquiries or direct caller to the appropriateindividual for further information and/or resolution.
* Performsother related duties as assigned.


* BachelorDegree preferred or a combination of experience and education.
* Threeyears of related experience in an academic or healthcare environment required.
* Abilityto work proactively and independently is necessary with minimal supervision.
* Demonstratedstrong written and oral communication skills mandatory.
* Knowledgeof Microsoft Word, Excel, Outlook, Doodle Poll, GoTo Meeting.
* Knowledgeof PubMed, and InfoEd desirable.
* Knowledgeof grants highly desirable.

Strength Through Diversity

The Mount Sinai Health Systembelieves that diversity is a driver for excellence. We share a common devotionto delivering exceptional patient care. Yet we're as diverse as the city wecall home- culturally, ethically, in outlook and lifestyle. When you join us,you become a part of Mount Sinai's unrivaled record of achievement, educationand advancement as we revolutionize medicine together.

We work hard to acquire and retainthe best people, and to create a welcoming, nurturing work environment whereyou can develop professionally. We share the belief that all employees,regardless of job title or expertise, can make an impact on quality patientcare.

Explore more about this opportunityand how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, themission of the Mount Sinai Health System is to provide compassionate patientcare with seamless coordination and to advance medicine through unrivalededucation, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The MountSinai Health System combines the excellence of the Icahn School of Medicine atMount Sinai with seven premier hospital campuses, including Mount Sinai BethIsrael, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount SinaiQueens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St.Luke's, and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is anequal opportunity employer. We promote recognition and respect for individualand cultural differences, and we work to make our employees feel valued andappreciated, whatever their race, gender, background, or sexualorientation.


About Mount Sinai Medical Center

The Mount Sinai Medical Center encompasses The Mount Sinai Hospital and Mount Sinai School of Medicine. The Mount Sinai Hospital is one of the nation's oldest, largest and most-respected voluntary hospitals. Founded in 1852, Mount Sinai today is a 1,171-bed tertiary-care teaching facility that is internationally acclaimed for excellence in clinical care. Last year, nearly 50,000 people were treated at Mount Sinai as inpatients, and there were nearly 450,000 outpatient visits to the Medical Center. Mount Sinai School of Medicine is internationally recognized as a leader in groundbreaking clinical and basic-science research, as well as having an innovative approach to medical education. With a faculty of more than 3,400 in 38 clinical and basic science departments and centers, Mount Sinai ranks among the top 20 medical schools in receipt of National Institute of Health (NIH) grants.

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