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Office Specialist
Minneapolis Public Schools | Minneapolis, Minnesota
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Job Description

Below is specific information for you to consider about this position.

Job Title: Office Specialist and Requisition ID number: 51526

Close Date: 11:59 PM on 09/01/2017

Organizational Unit: Transition Plus (10000102)

Site: Transition Plus (0380)

FTE: .75; this is based on full-time equivalency with 1.0 being full time

Union: AFSCME(29)

Functional Area: Paraprofessional

Resume and Cover Letter are mandatory to apply for any position.



Under general supervision, performs experienced office support and technical specialist functions; maintains and researches computer databases, files and records; provides information and assistance to MPS staff and clients, using knowledge of the operations and policies of the work group and the MPS.


* Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents; collect and compile statistical data; develop and create technical and operational reports; reports discrepancies.

* Perform administrative support duties and technical specialist functions for assigned work group within scope of authority and training, and in compliance with MPS policies and quality standards.

* Perform bookkeeping and accounting functions; collect special fees and payments; maintain accounts for budget, payroll, timekeeping, purchasing, transportation, enrollment, attendance, registration, records requests, and special program functions.

* Assist work group with MPS administrative support functions and data entry; explain MPS rules, policies and procedures; work independently, and make appropriate decisions based on experience.

* Exercise initiative in performing technical assignments and resolving problems; apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refer matters requiring policy interpretation to supervisor for resolution.

* Complete and coordinate special projects, program assignments, and research functions.

* Access MPS files, and locate information for clients, staff, local agencies and others as authorized.

* Prepare and distribute correspondence, information packets and other communications.

* Provide customer service, information and assistance to MPS staff, visitors and others having business with MPS.

* Assist with training and cross-training of MPS staff.

Knowledge of

* Applicable policies, procedures and regulations covering specific areas of assignment.

* Specialized MPS and state agency software applications and network operating environments.

* Customer service principles, protocols and methods.

* Business and personal computers, including spreadsheet, word processing, and database software applications.

* Principles of record keeping and records management.

* Professional standards for business correspondence, writing, spelling and grammar.

* Prior knowledge of MPS organization, operations, policies and procedures preferred.


High School Diploma or GED equivalent AND three years of office administration and computer experience, preferably with MPS.


Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | 12:01 AM On 09/01/2017 | Transition Plus (10000102) | Transition Plus (0380) | Paraprofessional

About Minneapolis Public Schools

Since 1994, the Minneapolis Public Schools has operated under site-based decision making to move decision making closest to the students served. The goal of site-based management is to improve student achievement. Under site-based decision making, district and school efforts, theoretically, should complement each other. District offices set parameters, facilitate the sharing of information and best practices among schools, help evaluate progress, and give constructive feedback to both the schools and the Board. Schools have freedom (within approved decision-making parameters) to design site plans. Although what site-based decision making looks like at each school may vary, schools typically have a team of representatives from all areas to serve as a "site council," "education council" or "shared leadership team." This will include principals, parents, students, teachers, specialist teachers, clerical, other building staff, business partners, and the community/neighborhood. The councils meet monthly to make decisions and discuss long-range program goals for the school. Parents who are not on the council may attend and if they would like to have a subject discussed, may submit agenda items and talk to a member. Under the site-based decision making philosophy, these councils are to examine everything that might be standing in the way of student achievement-be it grade levels, student groupings, materials, or school policies and practice-and recommend keeping what is working and changing what is not.

This company profile was created by AfterCollege and is about Minneapolis Public Schools. This page is not endorsed by or affiliated with Minneapolis Public Schools. For questions regarding company profiles, please email: care@aftercollege.com.