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School Administrative Manager - FAIR
Minneapolis Public Schools | Minneapolis, Minnesota
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Job Description

Below is specific information for you to consider about this position.

Job Title: School Administrative Manager - FAIR and Requisition ID number: 51483

Close Date: No established closing date; open until filled

Organizational Unit: FAIR Senior (10001032)

Site: FAIR (0297)

FTE: 40 hours a week, 52 weeks; this is based on full-time equivalency with 1.0 being full time

Union: MAAS(43)

Functional Area: Administrative

Resume and Cover Letter are mandatory to apply for any position.



Under general supervision, manages and coordinates the administrative and facilities management duties for a school site, including supervision of classified support personnel.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function.

Essential duties and responsibilities may include, but are not limited to, the following:

  • Manages administrative operations for school site; evaluates issues, identifies priorities, and recommends solutions; works independently, and makes appropriate decisions based on experience; performs work within scope of authority and training.
  • Administers and supervises maintenance of the physical facilities.
  • Manages school scheduling, special events, field trips, cafeteria, maintenance and cleaning. Plans and manages extra-curricular programs including managing community use of school site.
  • Manages monitors and assists in the development of school budget; maintains appropriate records for all local school fiscal affairs in accordance with state and system-wide accounting practices; maintains equipment, textbook and supply inventories.
  • Plans and coordinates the development of a positive, safe, learning environment for students by enforcing the school discipline plan; oversees disaster preparation, fire drills, safety and student health.
  • Supervises schedules and evaluates all non-instructional classified staff at the school site.
  • Promotes MPS through positive relations with community, business, parents, and students.
  • Plans and manages orientation, transition, and school program information.
  • Coordinates school transportation between school site and district Transportation office.
  • Provides information and assistance to staff and clients; answers questions and resolves issues within scope of authority, using knowledge of MPS and department policies and procedures; researches information requests, and responds independently to inquiries when appropriate.
  • Manages and coordinates assigned projects and research studies; identifies and resolves problems.
  • Compiles and analyzes data and prepares reports and recommendations.
  • Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment
  • Enthusiastically promotes the Superintendent’s goals and priorities in compliance with all policies and procedures.
  • Maintains absolute confidentiality of work-related issues, records and MPS information.
  • Other duties or tasks may be assigned on an as-needed basis
  • At times may be required to work outside normal business hours and work extended hours to accomplish requirements of the position.


Education, Training and Experience Guidelines

Bachelor’s Degree in Business or Public Administration, or related field; AND two (3) years of public sector administrative support experience, including supervisory experience; OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

  • Applicable state and Federal rules and regulations governing public education.
  • MPS administration policies, including accounting, budgeting, and personnel rules.
  • Business and personal computers, and spreadsheet software applications.
  • Customer service standards and protocols.
  • Principles of record keeping, records retention, records management, and file maintenance.
  • Local community resources and regional community issues.

Skill in:

  • Analyzing administrative issues, interpreting laws and regulations, and recommending solutions.
  • Using initiative and independent judgment within established procedural guidelines.
  • Researching, collecting, analyzing, and preparing data; and generating reports.
  • Responding professionally, effectively and efficiently to customer service requests.
  • Establishing and maintaining effective working relationships with co-workers and clients.
  • Operating a personal computer utilizing specialized software, and entering information into a
  • computer system with speed and accuracy.
  • Communicating effectively verbally and in writing.


Knowledge of:

  • MPS organization, operations, policies and procedures.


A valid Minnesota State Driver’s License may be required.


Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.


  • Bargaining Unit: MAAS
  • Grade: 56
  • FLSA Status: Exempt
  • Job Group: School Administrators Group
  • Revised: March 1, 2016


Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.


Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability or status with regard to public assistance.

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | [No Established Closing Date] | FAIR Senior (10001032) | FAIR (0297) | Administrative

About Minneapolis Public Schools

Since 1994, the Minneapolis Public Schools has operated under site-based decision making to move decision making closest to the students served. The goal of site-based management is to improve student achievement. Under site-based decision making, district and school efforts, theoretically, should complement each other. District offices set parameters, facilitate the sharing of information and best practices among schools, help evaluate progress, and give constructive feedback to both the schools and the Board. Schools have freedom (within approved decision-making parameters) to design site plans. Although what site-based decision making looks like at each school may vary, schools typically have a team of representatives from all areas to serve as a "site council," "education council" or "shared leadership team." This will include principals, parents, students, teachers, specialist teachers, clerical, other building staff, business partners, and the community/neighborhood. The councils meet monthly to make decisions and discuss long-range program goals for the school. Parents who are not on the council may attend and if they would like to have a subject discussed, may submit agenda items and talk to a member. Under the site-based decision making philosophy, these councils are to examine everything that might be standing in the way of student achievement-be it grade levels, student groupings, materials, or school policies and practice-and recommend keeping what is working and changing what is not.

This company profile was created by AfterCollege and is about Minneapolis Public Schools. This page is not endorsed by or affiliated with Minneapolis Public Schools. For questions regarding company profiles, please email: care@aftercollege.com.