Experience:
No experience
Employment Type:
Full time
Posted:
8/7/2017
Job Category:
Administration
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Office Specialist - Special Education Monitoring & Compliance
Minneapolis Public Schools | Minneapolis, Minnesota
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Job Description

Below is specific information for you to consider about this position.

Job Title: Office Specialist - Special Education Monitoring & Compliance and Requisition ID number: 51182

Close Date: 11:59 PM on 08/14/2017

Organizational Unit: Special Ed Monitoring & Compliance (10001052)

Site: Davis Center (0001)

FTE: 1.0 FTE, 45 weeks; this is based on full-time equivalency with 1.0 being full time

Union: AFSCME(29)

Functional Area: Clerical


Resume and Cover Letter are mandatory to apply for any position.

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Special Education Itinerant Due Process Office Specialist (DPOS) Job Description

*NOTE: There are 10.4 itinerant DPOS clerical positions to distribute among sites (when fully staffed)

  • Review new special education due process electronic documents generated in Ed Plan each day for each assigned site

  • Record special education document information (from Ed Plan and records obtained from other districts) and track procedural due process missed deadlines/compliance concerns on due process Excel spreadsheet

  • Check all new/incoming special education student records in Ed Plan (and due process files if documents are not available in Ed Plan) to verify that all students have an IEP, evaluation and due process file; add information to due process spreadsheet and note compliance concerns

  • Check due process spreadsheet against Ed Plan student list and Discovery enrollment reports regularly to maintain accurate spreadsheet of students eligible for/receiving services

  • Review, prepare, and scan external special education documents and written consent documentation to designated network folder on site MFD; rename PDF documents, create excel upload index file, and batch-upload documents in to Ed Plan daily; check upload report in Ed Plan daily to insure that upload was successful; if errors are identified in report, make corrections and notify DPOS supervisor that error was corrected

  • Analyze due process spreadsheet monthly to calculate totals and compliance data, email monthly spreadsheet to site administrators and social workers, submit spreadsheets and monthly site compliance reports electronically to DPOS supervisor

  • Meet with school principals and/or with school social workers/due process coordinators at assigned sites monthly to discuss/review due process spreadsheet and compliance concerns

  • Verify/correct special education data needed for child count and periodic Discovery updates

  • Assist site staff with the transition to electronic record-keeping/storage; assist with tracking down location of MPS due process files for incoming students if requested and time allows

  • During times of MDE Self-Review of MPS - Receive on-going training and assist Monitoring & Compliance team with self review of due process files per MDE guidelines

  • Other duties as assigned by the Due Process Office Specialist Supervisor and Special Education Monitoring & Compliance Manager

  • NOTE: Additional duties if assigned to the North Star Special Education Records Center (.6 FTE) include: sending educational records of current and previously enrolled MPS special education students to other educational institutions and outside agencies in a timely manner as required by law; sending MPS special education files from North Star to schools upon request when students return to MPS; maintaining a database to track special education student records within the district; receiving/taking inventory of/storing MPS inactive student special education due process files sent by MPS sites to the records center; destroying student records in accordance with MPS special education records retention policy

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Must be able to travel between multiple schools each week throughout the school year. Must be able to lift 25-30 pounds. Must be able to input a heavy volume of documentation into a desktop and/or laptop computer. Will not have a desk phone if assigned to itinerant duties, so must be able to carry/use cell phone provided by the department. Must be able to carry files up and down stairs, secure files in large file drawers and/or cabinets, and carry laptop/case, files and supplies between schools. Job may involve bending, climbing stairs, sharing small workspace with others, working in isolation, and standing for prolonged periods of time at copiers/MFDs (multi-function devices).

Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability or status with regard to public assistance.

Minneapolis Public Schools strongly encourages diverse candidates to apply.


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Final candidates may be invited to interview with a committee. Final appointment to this position will be contingent upon passing a criminal background check.

COMMITMENT TO DIVERSITY:
Diversity is one of Minneapolis Public Schools core values and is essential to our goal of putting children first and making them college-ready. Diversity of our workforce provides us with a competitive advantage and allows us to better understand, communicate with and educate our diverse student body. Minneapolis Public Schools will not deny anyone the opportunity for training or employment because of race, color, creed, religion, national origin, gender or gender identity, marital status, status with regard to public assistance, disability, sexual orientation, age, family care leave status, or veteran status.

Minneapolis Public Schools strongly encourages diverse candidates to apply.

Posting Notes: | 12:01 AM On 08/14/2017 | Special Ed Monitoring & Compliance (10001052) | Davis Center (0001) | Clerical

About Minneapolis Public Schools

Since 1994, the Minneapolis Public Schools has operated under site-based decision making to move decision making closest to the students served. The goal of site-based management is to improve student achievement. Under site-based decision making, district and school efforts, theoretically, should complement each other. District offices set parameters, facilitate the sharing of information and best practices among schools, help evaluate progress, and give constructive feedback to both the schools and the Board. Schools have freedom (within approved decision-making parameters) to design site plans. Although what site-based decision making looks like at each school may vary, schools typically have a team of representatives from all areas to serve as a "site council," "education council" or "shared leadership team." This will include principals, parents, students, teachers, specialist teachers, clerical, other building staff, business partners, and the community/neighborhood. The councils meet monthly to make decisions and discuss long-range program goals for the school. Parents who are not on the council may attend and if they would like to have a subject discussed, may submit agenda items and talk to a member. Under the site-based decision making philosophy, these councils are to examine everything that might be standing in the way of student achievement-be it grade levels, student groupings, materials, or school policies and practice-and recommend keeping what is working and changing what is not.

This company profile was created by AfterCollege and is about Minneapolis Public Schools. This page is not endorsed by or affiliated with Minneapolis Public Schools. For questions regarding company profiles, please email: care@aftercollege.com.