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Administrative Assistant, Department of Medical Physics
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Job Description

Company Overview

At Memorial Sloan Kettering (MSK), we're not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we're driving excellence and improving outcomes.

For the 28th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker's Healthcare list as one of the 150 Great Places to Work in Healthcare in 2018, as well as one of Glassdoor's Employees' Choice Best Place to Work for 2018. We're treating cancer, one patient at a time. Join us and make a difference every day.

Job Description

The Administrative Assistant in the Department of Medical Physics will provide administrative and clerical support to the Magnetic Resonance Imaging (MRI) and Spectroscopy Physics Service, Biomedical Engineering and other sections as needed. Under supervision, processes assigned tasks within projected timelines, schedule meetings and distribute information, utilize office automation to create memos, reports and business correspondence. He/She will maintain departmental files and help in the overall workflow within the department.

You Are:

* Detail-oriented in your approach; demonstrated in your work, correspondence and written communication
* A professional who is comfortable working closely with senior faculty and staff
* An effective communicator, capable of determining how best to reach different audiences and executing communications based on that understanding
* Flexible in your approach and demeanor in order to align with the shifting demands of evolving circumstances
* Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals
* Capable of building strong customer relationships and delivering customer-centric solutions
* A good decision maker, with proven success at making timely decisions that keep the organization moving forward
* Action-oriented and eager to embrace new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm

You will:

* Prepare, proof-read and process documents for approval and/or distribution utilizing office automation (Microsoft Office Suite - Word, Excel, PowerPoint)
* Create, manage and maintain neat, organized, accurate and up-to-date filing systems for academic and administrative office
* Track expenses of faculty and staff; process payments and reimbursements. Assist with scheduling and making travel arrangements, meetings and other tasks delegated by the Administrator and Administrative Manager
* Perform various clerical duties to contribute to the smooth operations of the Department's administrative office in support of faculty and staff. Provide clerical support to MRI Service Chief's office and Biomedical Engineering team and other sections. Manage Service Chief's calendar and schedule meetings as assigned. Assists Service Chief on special projects to complete such tasks as typing, copying and distributing correspondence/paperwork and filing
* Prepare purchase requisitions and work orders and process invoices for payment
* Gather information and perform data entry in timekeeping and payroll systems
* Perform data entry for Assets Inventory Management System in support of Biomedical Engineering operations
* Create and distribute email communications including notifications, announcements and invitations
* Work Hours: Monday-Friday; 9:00am-5:00pm

You have:

* High School Diploma required, Bachelor's degree preferred
* Proficiency in Microsoft Office - Word, Excel, PowerPoint
* Ability to multitask in a high-volume office
* Must be able to work independently under general supervision
* Excellent written and oral communication skills

In order to be considered for an Administrative role here at MSK, you will be required to pass an online Administrative Assessment. When applying to this position, you will be prompted to take the assessment. It takes about 45 minutes to complete. Please note that you will have 48 hours to complete this test.


MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

About Memorial Sloan-Kettering Cancer Center

Memorial Sloan-Kettering Cancer Center is the world's oldest and largest institution devoted to prevention, patient care, research and education in cancer. Our scientists and clinicians generate innovative approaches to better understand, diagnose and treat cancer. Our specialists are leaders in biomedical research and in translating the latest research to advance the standard of cancer care worldwide.

This company profile was created by AfterCollege and is about Memorial Sloan-Kettering Cancer Center. This page is not endorsed by or affiliated with Memorial Sloan-Kettering Cancer Center. For questions regarding company profiles, please email: care@aftercollege.com.