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HIMS SPEC II - Health Information Management Job
Mayo Clinic | Rochester, Minnesota
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Job Description

Department: Health Information Management Services ROI

A Life-Changing Career

Position Summary: This HIMS Specialist II will process release of information for medical records and radiology requests.

Responsibilities: The HIMS Specialist II is responsible for the following work functions: Analyzing medical records to ensure that documentation rules and standards, as determined by the Health Information Policy and Compliance (HIPC) oversight group and the Joint Commission, have been met.

Researching and resolving problems regarding (a) multiple patients' information existing in one medical record, (b) one patient with two or more medical records, (c) erroneous data in medical records, and (d) fraudulent use of medical records through identity theft. This requires comparing demographic information and researching information in the medical record to determine if the records belong to the same or different patients or if potential fraudulent use has occurred. Next, taking appropriate action to correct the electronic medical record and any affected databases and source systems, including documenting and reconciling all errors. Then, notifying physicians and other pertinent health care personnel involved in the patients' care of the outcome.

Managing the episode of care to ensure that all required documentation is completed. This includes assigning documentation tasks to physicians electronically through LastWord and interacting with physicians and their secretaries regularly to complete required medical record documentation. Examples include making sure that required diagnoses are present; necessary letters have been written; history and physical exams and hospital summaries are present and authenticated; information is recorded on the correct patient; and patient site information (i.e., right or left) is accurate.

Researching, verifying, and documenting reports of patients' deaths.

Processing requests for copies of patients' medical records from non-Mayo medical facilities for continuing care purposes. This includes verifying the validity of release of information authorization forms.

Reviewing all name change requests from Registration and making appropriate corrections to the paper medical record.

Using spreadsheet, database, and word processing software in various medical record projects.

The HIMS Specialist II facilitates positive customer interactions and teamwork; is flexible and adaptable with work functions (may float between several work units) and demonstrates skills in problem solving.

Qualifications: Associate degree in healthcare related discipline is highly desired
or High School graduate or equivalent and a minimum of two years relevant work experience is required.
Health Information Technician (HIT) program students actively completing the last semester of the program will be considered; successful completion of HIT program required within 6 months of employment.

Additional Qualifications: Attention to detail and the ability to balance accuracy and productivity are necessary. Must be able to adapt to and demonstrate proficiency in new and existing technologies that are integral to performing assigned tasks. Computer experience and general clerical training, such as technical school, is preferred.

License or Certification: Registered Health Information Technician (RHIT) preferred.

Benefit Eligible: Yes
Exemption Status: Non-exempt
Compensation Detail: Education, experience and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $15.31 per hour.
Hours/Pay Period: 80 hours every 2 weeks
Schedule Details: Monday through Friday 830 am -500 pm, with weekend coverage as needed.
Weekend Schedule: Weekends as needed.

Recruiter: Joan Kawell

Why Mayo Clinic? Mayo Clinic provides the highest quality patient care by placing the needs of the patient first. We are the largest integrated, not-for-profit medical group practice in the world with approximately 60,000 employees working in a unique environment that brings together the best in patient care, groundbreaking research and innovative medical education. We offer a highly competitive compensation package, which includes exceptional benefits, and have been recognized by FORTUNE magazine as one of the top 100 "Best Companies to Work For".

Site Description: Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life.

Mayo Clinic is an equal opportunity educator and employer (including veterans and persons with disabilities).

Job Posting Category: Office/Secretarial/Clerical Support
Job Posting Number: 85564BR

About Mayo Clinic

Company Description

Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, GA, and WI. Collectively, these locations care for more than 1 million people each year.

Company History

Perhaps it was fate, perhaps happenstance or maybe even luck. Whatever you decide, this is certainly a story about being at the right place at the right time -- a moment in history when scientific discovery made possible the creation of modern medicine. It's also a story of an extraordinary family -- Dr. William Worrall Mayo, a frontier doctor, and his two sons, Dr. William J. Mayo and Dr. Charles H. Mayo, and the great institution they built, Mayo Clinic. It's the story of a deadly tornado and the partnership that evolved between the Mayo family and the Sisters of Saint Francis. It's a story about unusual dedication, willingness to face a hostile and harsh environment, a story of discovery, sharing, collaboration, selflessness and generosity. It's also a story of how people came together in a small town on the edge of America's Great Plains and built the first integrated medical practice and how that practice developed a model dedicated to providing the best care to every patient every day.

Mission & Values

Mayo Clinic has a legacy of inspiring hope and contributing to health and wellbeing by providing the best care to every patient through integrated clinical practice, education, and research.

Working Here

What if a career could change your life?  Whether you are a nursing student, starting your professional life, or already have a substantial career in Nursing, you may sometimes wonder if you are doing the work you were meant to do.  As a Mayo Clinic Nurse you will become a vital member of a dynamic health care team, where you’ll experience the exceptional environment of one of the world’s cutting edge health care institutions.

Perhaps you imagine being part of a team where your colleagues inspire you to stretch and grow beyond your boundaries. Maybe you are looking for a purpose in life that gives you an opportunity to be part of a lasting legacy. Mayo Clinic provides the highest quality patient care by placing the needs of the patient first.  You’ll discover a culture of teamwork, professionalism and mutual respect – and most importantly, a life-changing career.

Hiring Information

Mayo Clinic has a multidisciplinary, team-oriented work environment that presents opportunities that may rarely be experienced elsewhere.  Each year more than a million patients from all 50 states and nearly 150 countries come to Mayo Clinic for care.  Mayo Clinic teams cared for 1,113,000 individual patients in 2011 at campuses in Minnesota, Florida, Arizona and Mayo Clinic Health Systems, a network of clinics, hospitals, and health care facilities serving communities in Minnesota, Iowa, Wisconsin, and Georgia.  A variety of specialty opportunities exist within hospital inpatient, Perioperative and perianesthesia, and ambulatory care areas depending on location of interest.


Mayo offers a wide variety of benefits for employees. They include paid time off, tuition assistance, relocation assistance and excellent health care coverage.

Honors & Awards

In 2012, FORTUNE named Mayo Clinic to its 15th annual 100 Best Companies to Work For list. This is Mayo Clinic's ninth consecutive year on the list. The Department of Nursing at Mayo Clinic in Rochester has been a Magnet status recipient since 1997.

Mayo Clinic is an affirmative action and equal opportunity educator and employer.