Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
9/21/2018
Job Category:
Administration
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Administrative Assistant
M. J. Electric, LLC | Glen Ellyn, Illinois
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Job Description

":" Position Purpose:<\ pan=""><\ pan=""><\><\><\>\r\n\r\n To provide a wide variety of office management and administrative support to the Renewable Energy Group.<\ pan=""><\ pan=""> \r\n <\>\r\n\r\n Responsibilities;<\ pan=""><\ pan=""><\><\><\>\r\n\r\n * Provide daily administrative and support to office operations, including establishing work priorities and work flow. Responsible for maintaining the Monthly Report Calendar and the Work Plan Database.<\ pan=""><\ pan=""><\ i="">\r\n\t * Prepare correspondence, bid proposals, presentations and reports for key customers (internal and external).<\ pan=""><\ pan=""><\ i="">\r\n\t * Assist with the development and implementation of reporting procedures; oversees maintenance of office records and maintains the inventory of office supplies.<\ pan=""><\ pan=""><\ i="">\r\n\t * Track Renewable Projects; Design and Construction Estimates, Job Set-ups, Purchase Orders, Subcontractor Man-hours, Job Accruals, and customer billings.<\ pan=""><\ pan=""><\ i="">\r\n\t * Assist with the coordination of field and operational activities in association with Project Managers.<\ pan=""><\ pan=""><\ i="">\r\n\t * Compile weekly-monthly reports.<\ pan=""><\ pan=""><\ i="">\r\n\t * Is responsible for the servicing of office equipment; orders and issues office supplies. <\ pan=""><\ pan=""><\ i="">\r\n\t * Process and distribute internal and external mail and FedEx shipments.<\ pan=""><\ pan=""><\ i="">\r\n\t * Functions as the receptionist and phone operator to ensure that callers and visitors are given prompt and courteous service.<\ pan=""><\ pan=""><\ i="">\r\n\t * Uses administrative oversight to be sure that personnel and accounting records and reports are maintained accurately and on schedule.<\ pan=""><\ pan=""><\ i="">\r\n\t * Upload and download files to\/from customer's SharePoint site.<\ pan=""><\ pan=""><\ i="">\r\n\t * Responsible for producing and distributing construction prints and associated document control<\ pan=""><\ pan=""><\ i="">\r\n\t * Maintain office services by organizing office operations and procedures; assisting with weekly payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Complete operational requirements by scheduling and assigning employees; following up on work results.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Maintain office staff by recruiting, selecting, orienting, and training employees.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n\t * Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.<\ pan=""><\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n<\ l=""> <\>\r\n\r\n Qualifications<\ pan=""><\ pan=""><\><\>:<\ pan=""><\ pan=""><\><\>\r\n\r\n * A basic understanding of generally accepted accounting practices<\ pan=""><\ pan=""><\ i="">\r\n\t * Extensive knowledge of general office procedures and practices<\ pan=""><\ pan=""><\ i="">\r\n\t * Demonstrated multi-tasking and data entry skills, and prioritizing<\ pan=""><\ pan=""><\ i="">\r\n\t * Ability to anticipate and meet customer needs<\ pan=""><\ pan=""><\ i="">\r\n\t * Ability to work independently and meet deadlines<\ pan=""><\ pan=""><\ i="">\r\n\t * Proven communication, organizational, documentation and interpersonal skills<\ pan=""><\ pan=""><\ i="">\r\n\t * Excellent computer skills including: advanced skill level with Microsoft Excel, intermediate skill level with Microsoft Word and Outlook, familiarity with Microsoft Access, intermediate skill level with Microsoft Visio, and advanced skill level with Adobe Acrobat<\ pan=""><\ pan=""><\ i="">\r\n\t * Ability to maintain confidentiality<\ pan=""><\ pan=""><\ i="">\r\n<\ l=""> <\>\r\n\r\n Education:<\ pan=""><\ pan=""><\><\><\>\r\n\r\n * High School diploma. Education beyond High School would be preferred.<\ pan=""><\ pan=""><\ pan=""><\ i="">\r\n<\ l=""> <\>\r\n\r\n Experience:<\ pan=""><\ pan=""><\><\><\>\r\n\r\n * 5+ years of experience of office management and\/or administrative support<\ pan=""><\ pan=""><\ i="">\r\n<\ l="">","hiringOrganization":{"@type":"Organization","name":"MJ Electric","logo":"http:\/\/public.applicantstack.com"},"identifier":{"@type":"PropertyValue","name":"MJ Electric","value":"a2j6pj6c9y38"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressCountry":"US","addressRegion":"IL","addressLocality":"Glen Ellyn"}},"title":"Administrative Assistant"} Career Opportunities >> Administrative Assistant Administrative Assistant Summary Title:Administrative Assistant ID:1158Department:AdministrativeLocation:Glen Ellyn, IL Description Position Purpose: To provide a wide variety of office management and administrative support to the Renewable Energy Group. Responsibilities; * Provide daily administrative and support to office operations, including establishing work priorities and work flow. Responsible for maintaining the Monthly Report Calendar and the Work Plan Database. * Prepare correspondence, bid proposals, presentations and reports for key customers (internal and external). * Assist with the development and implementation of reporting procedures; oversees maintenance of office records and maintains the inventory of office supplies. * Track Renewable Projects; Design and Construction Estimates, Job Set-ups, Purchase Orders, Subcontractor Man-hours, Job Accruals, and customer billings. * Assist with the coordination of field and operational activities in association with Project Managers. * Compile weekly-monthly reports. * Is responsible for the servicing of office equipment; orders and issues office supplies. * Process and distribute internal and external mail and FedEx shipments. * Functions as the receptionist and phone operator to ensure that callers and visitors are given prompt and courteous service. * Uses administrative oversight to be sure that personnel and accounting records and reports are maintained accurately and on schedule. * Upload and download files to/from customer's SharePoint site. * Responsible for producing and distributing construction prints and associated document control * Maintain office services by organizing office operations and procedures; assisting with weekly payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. * Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. * Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. * Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments. * Complete operational requirements by scheduling and assigning employees; following up on work results. * Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends. * Maintain office staff by recruiting, selecting, orienting, and training employees. * Maintain office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results. * Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. Qualifications: * A basic understanding of generally accepted accounting practices * Extensive knowledge of general office procedures and practices * Demonstrated multi-tasking and data entry skills, and prioritizing * Ability to anticipate and meet customer needs * Ability to work independently and meet deadlines * Proven communication, organizational, documentation and interpersonal skills * Excellent computer skills including: advanced skill level with Microsoft Excel, intermediate skill level with Microsoft Word and Outlook, familiarity with Microsoft Access, intermediate skill level with Microsoft Visio, and advanced skill level with Adobe Acrobat * Ability to maintain confidentiality Education: * High School diploma. Education beyond High School would be preferred. Experience: * 5+ years of experience of office management and/or administrative support Apply Now Refer to a Friend

About M. J. Electric, LLC

J and M Electrical LLC, NH and ME licensed Master Electrician, Michael "Mike" Dunphy

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