Experience:
5+ years of experience
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Employment Type:
Full time
Posted:
11/9/2018
Job Category:
Administration
Legal Office Support Assistant II
(This job is no longer available)
Los Angeles County | Los Angeles, CA
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Job Description

Position/Program Information

Law Office of Los Angeles County

PUBLIC DEFENDER

EXAM NUMBER:

L2161E

FILING DATES:

JANUARY 1, 2009 until the needs of the service are met and is subject to closure at any time without prior notice.

TYPE OF RECRUITMENT:

DEPARTMENTAL PROMOTIONAL OPPORTUNITY

Restricted to permanent employees of the Office of the Public Defender who have successfully completed their initial probationary period.

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:

* Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.
* Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing or by the last day of filing.

VERIFICATION OF EXPERIENCE:

Experience gained in a position performing similar kinds of work which provided the knowledge, skills, and abilities required for this higher level position will be accepted. Experience claimed will be verified and evaluated to determine if the type, level or length of experience is qualifying. Applicants must supply sufficient information for this evaluation to be made. Applicants claiming such experience in County service must present at the time of filing, written proof of this experience in a Verification of Experience Letter approved by their department's Human Resources Manager or higher level designee. Credit will only be given for qualifying experience to meet the selection requirements only.

WITHHOLD INFORMATION

Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six (6) months of meeting the experience requirements by the last day of filing.

DEFINITION

Under general supervision, performs difficult and complex legal clerical work in a County law office.

CLASSIFICATION STANDARDS

Positions allocable to this journey-level class are found in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, and County Counsel and are responsible for providing a full range of legal clerical services for attorneys engaged in the practice of criminal or civil law. Incumbents work under general supervision and are required to use independent judgment and to possess a working knowledge of legal terminology, legal procedures and various legal forms and documents and their processing.

Essential Job Functions

Types from handwritten drafts, tapes, or verbal instruction various legal documents such as briefs, complaints, contracts, investigation reports, motions, legislation, opinions, petitions, points and authorities, subpoenas, warrants, letters, memos and other documents as required.

Processes various legal documents by preparing forms with complete and accurate information extracted from various sources, obtaining necessary signatures, attaching required addenda, and ensuring the complete document is received by or filed with the appropriate parties within statutory time limits.

Obtains, by telephone or correspondence, additional necessary information such as CII rap sheets, proof of prior convictions, proof of subpoena service, doctors' and laboratory reports, and probation reports.

Prepares routine correspondence on own initiative such as transmittal letters, letters regarding extensions, notifications of depositions, agreed medical examiner letter, and appointment verifications.

Contacts judges, court commissioners, attorneys, court clerks, witnesses, doctors, governmental agencies, and other County departments to obtain and confirm information or to arrange medical appointments, depositions, hearings, etc.

Maintains case status records and files by posting court actions and court dates to electronic databases or other media, calendars, index cards, and file jackets; files cases prior to next court appearance dates or closes files.

Screens and routes telephone calls; furnishes information to the public, attorneys, and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding the release of confidential information.

Performs general office duties such as filing, ordering and maintaining office supplies, opening and distributing mail, compiling data for reports, and keeping logs and date books.

Requirements

SELECTION REQUIREMENTS

Two years of specialized office clerical experience at the level of Los Angeles County's class of Legal Office Support Assistant I* or higher involving the preparation and processing of various legal documents, forms, and correspondence requiring knowledge of legal terminology. This experience must have been gained in a law office working for attorneys engaged in the practice of criminal law. All qualifying experience must have been gained as a permanent full-time employee of the County of Los Angeles.

Typing Rate: 40 net words per minute.

PHYSICAL CLASS

2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping, or squatting. Considerable walking may be involved.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

SPECIALTY REQUIREMENT INFORMATION

* A Legal Office Support Assistant in the County of Los Angeles is defined as performing legal clerical work in a County law office with minimal instruction.

Additional Information

EXAMINATION CONTENT

The Examination will consist of two (2) parts:

PART I: An evaluation of training and experience based upon application information weighted 50%;

PART II: An Appraisal of Promotability (AP) weighted 50% will evaluate:

* Knowledge and Skills;
* Verbal and Written Communication;
* Adaptability;
* Work Habits and Attitudes;
* Problem Solving; and
* Personal and Public Relations.

Typewriting Skill/Test: A qualifying performance typing test of 40 net words per minute will be administered to candidates who have not held a typing position in the service of the County of Los Angeles. Candidates will be allowed three (3) opportunities to pass the typing test. Successful candidates will receive a typing certificate which may be used for future examinations that require a typing test.

The following candidates are not required to take the Count typing test:

* Those candidates who currently hold or have held a typing position in the service of the County of Los Angeles within the past five (5) years, or
* Those candidates who have taken a Los Angeles County typing performance test at 40 net words per minute administered by a County department within the past five (5) years. (Applicants must attach a copy of their typing certificate to their application.)

Only certificates issued by a Los Angeles County Department and the Department of Human Resources will be accepted.

Candidates must achieve passing score of 70% or higher on each weighted part of the exam in order to be placed on the eligible register.

Vacancy Information

The resulting eligible register for this examination will be used to fill vacancies in the Office of the Public Defender. Appointees to this position must be able and willing to work in any of Los Angeles County and may be subject to transfer at any time.

Eligibility Information

The names of candidates receiving a passing grade in this examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months. Passing this examination and being placed on the eligible register does not guarantee an offer of employment.

RETAKE: NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

AVAILABLE SHIFT Any

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY. We must receive your application and additional documents, if any, by 5:00 p.m., PST, by the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted.

Note: If you are unable to attach required documents, you may fax them to (213) 633-5032 or email them to rcruz@pubdef.lacounty.gov within fifteen (15) calendar days of filing online or by 5 p.m., PST, on the last day of filing, whichever comes first. Please include exam number and exam title.

Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using the web site.

All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

Fill out your application and Job Specific Questionnaire (if any) completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning, and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected.

The acceptance of your application depends on whether you have clearly shown that you meet the requirements.

SOCIAL SECURITY NUMBER:

All applicants MUST enter a valid social security number at the time of filing. Entering anything other than a valid social security (i.e. 000-00-0000, 111-11-1111, etc.) will result in an automatic rejection of your application.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:

All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Service Phone: (800) 735-2922

ADA Coordinator Email: aguerrero@pubdef.lacounty.gov

Department Contact Name: Ramon Cruz

Department Contact Phone: (213) 974-2960

Department Contact Email: rcruz@pubdef.lacounty.gov

About Los Angeles County

Since its inception in 1965, LACMA has been devoted to collecting works of art that span both history and geography-and represent Los Angeles' uniquely diverse population. Today, the museum features particularly strong collections of Asian, Latin American, European, and American art, as well as a new contemporary museum on its campus, BCAM. With this expanded space for contemporary art, innovative collaborations with artists, and an ongoing transformation project, LACMA is creating a truly modern lens through which to view its rich encyclopedic collection.