5+ years of experience
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Employment Type:
Full time
Job Category:
Payroll Systems Analyst
(This job is no longer available)
Grad Date

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Job Description

The Payroll Systems Analyst will provide professional support to the Payroll Office.


* Function as technical lead within the Payroll Office
* Identify and implement systems and process improvements for improved efficiencies and controls; provide training to Payroll staff as appropriate
* Serve as primary campus contact for oversight, training, and communications relating to electronic tools and reporting for the campus
* Oversee testing of the payroll system upgrades and maintain rule and validation tables as required
* Develop and post payroll information and instructions to the Payroll Office website

* Participate in rotating schedule between professional staff to process, audit, and fully complete of all payroll processes for the faculty, staff, hourly, retiree and charitable gift annuity pay processes as well as payroll adjustment and reallocation cycles
* Analyze, audit, and set up special pay processes in the payroll system and coordinate with other administrative offices as required
* Run payroll processes in order to produce payments, feed to finance and provide coordinate with various departments as needed for payroll completion
* On a rotating schedule, prepare and remit tax deposits and approve payroll remittances
* Assist with development of processing and pay cycle timelines and calendars

* Maintain Payroll Office process and system documentation
* Maintain organized structure of process documentation for all Payroll Office staff, reviewing on a regular basis for updates and enhancements
* Administer and maintain record retention polices and processes to ensure compliance with governmental regulations and University policies
* Keep current on payroll regulations and best practices in order to support appropriate internal processes and procedures
* Ensure payroll processes are coordinated with and supportive of requirements for research grant compliance

* Run processes and submit electronic files for calendar year end W-2, 1042-S and 1099-R reporting to federal, state and local tax authorities; participate in monthly and quarterly electronic filings to multiple agencies and municipalities
* Keep current on government regulations for electronic filing of employment wage and tax information
* Coordinate installation and testing of calendar year system upgrades with Library and Technology Services staff
* Run and audit processes for calendar year end submission of electronic information to government authorities according to published deadlines
* Promote electronic options for calendar year end reporting to faculty and staff

* Provide customer service and respond to and resolve issues for inquiries from employees, students and outside parties
* Advise departments on University policies and procedures relating to payroll
* Respond to various inquiries in a timely manner regarding paycheck questions related to earnings, taxes, deductions, departmental charges and encumbrances, and all other concerns
* Develop special communications to other departments and individuals when necessary
* Respond to internal and external auditor requests and questions


* Bachelor's Degree in Accounting or a related field or equivalent combination of education and experience
* Three to five years related work experience
* Hands on payroll experience at a medium to large organization preferred
* Experience in leading complex system implementations preferred
* Experience with Banner HR system preferred
* Excellent communication and interpersonal skills
* Technical writing experience helpful
* Solid analytical, decision making and problem solving skills
* Successful completion of standard background checks including but not limited to: social security verification, education verification, county and national criminal background checks, PATCH, FBI fingerprinting, Child Abuse Clearance. Based upon the requirements of the position Lehigh may also request credit history reports, motor vehicle checks and professional license/certification verification

Special Considerations:

* This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University
* Additional work hours such as weekend or evening hours may be required during semester change over and at the end of the fiscal and calendar year.
* Occasional travel is required



Grade and Hiring Minimum:


Salary commensurate with experience and qualifications. Salary adjustments for internal candidates comply with University policy. For more information contact Human Resources.

Required Documents Message:

Cover Letter, Resume