Experience:
No experience
Employment Type:
Full time
Posted:
4/28/2018
Job Category:
Accounting
Accounting Technician
(This job is no longer available)
Legislative Branch | Washington, DC
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Job Description

* Duties

Help Duties Summary

FEDLINK Fiscal Operations is responsible for the financial management operations in support of the FEDLINK procurement program for Federal agencies participating in the FEDLINK program. Fiscal Operations establishes Federal agencies' membership in FEDLINK, determines FEDLINK service fees for members, prepares member interagency agreements, vendor delivery orders, payment of invoices, and provides FEDLINK member account statements. The incumbent works under the supervision of the Head of FEDLINK Members Services performing a variety of technical duties related to the daily management of customer financial transactions in the FEDLINK's Financial Management System (SYMIN) a LAN-based client server, LC Central Financial Management System (Momentum), and the FEDLINK Online System (web-based). FEDLINK has a complex funding and accounting environment, which manages funds for five fiscal years, and consists of no-year, one-year, and multi-year appropriations.

This position is located in the Fedlink Fiscal Operations, FEDLINK Division, National Enterprises, National and International Outreach.

The position description numbers for this position are 181741.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flexitime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

Learn more about this agency

Responsibilities

Reviews and processes the full range of voucher transactions, such as examining complicated vouchers, identifying discrepancies, and coordinating the resolution of issues involving compliance with pricing terms and conditions of FEDLINK contract instruments. Performs accuracy reviews of all processed invoices prior to approval for payment by certifying officer. Determines the applicability of early payment discounts, and schedules processing when discounts represents a savings to the government.

Performs Pass 1 edits in Momentum, which subjects a transaction document to a series of edits or validation steps. Reviews voucher payments to verify accurate posting to Momentum. Completes assigned services and assists with other services. Researches and returns invoices rejected by FEDLINK subsidiary accounting system to the vendor and/or member according to the terms and conditions of the FEDLINK contract.

Initiates account corrections based on analysis of invoice activity and statement generation, or at the request of the member, team leader, supervisor and/or Fiscal Officer; and at the end of each fiscal year. Reviews statement data to verify accuracy and completeness of information; prepares and distributes account statements to members. Provides workflow direction and technical guidance to data entry personnel to ensure

Processes a wide variety of nonstandard, interrelated accounting transactions for payment of invoices to FEDLINK vendors. Ensures account adjustments by researching subsidiary accounting and Momentum payment systems, as well as manual invoice payments, and obligation files. Determines account adjustments and prepares journal vouchers and 1081 documents in order to effect corrections; interacts and coordinates with the team leader or Head of FEDLINK Member Services, FFO accounts receivable staff, LC Office of Chief Financial Office (OCFO), and Office of Contracts & Grant Management(OC&GM) to accomplish and verify corrections.

Provides recommendations to the Head FEDLINK Member Services and/or team leader regarding upgrading and maintaining the FEDLINK Financial Management System as it supports the invoice processing function by monitoring the processing cycle and reviewing and updating system-generated financial reports.

Assists team leaders, Fiscal Officer, and Head of FEDLINK Member Services in providing support and advice on financial accounts and balances. Assists in the review of subsidiary ledger and makes adjusting entries.

Provides customer service to FEDLINK vendors, members, and other external and internal customers. Researches and drafts correspondence to vendors and members inquiries. Receives phone calls from members and vendors and renders immediate responses regarding complex customer inquiries, either orally or in writing. Communicates with appropriate vendors, members, and various Library of Congress (LC) offices regarding billing questions, errors, and other problems, and disposition of same; prepares and presents information for meetings with members and vendors regarding complex account inquiries and program procedures.

Queries automated accounting system for customer specific data. Adheres to time critical processing schedule to ensure timely generation of monthly member statements of accounts for current two fiscal years. Generates quarterly statements for all open prior fiscal years.

Maintains, controls, and reconciles accounting transactions and records for assigned vendor accounts. Assists with the monthly audit of transactions by balancing and reconciling totals of various transactions. Ensures that there is proper documentation, summarization, and reconciliation of financial transactions for as many as five fiscal years of activity. Reviews and reconciles discrepancies and proposes the appropriate adjustment for posting in the FEDLINK Financial Management system (SYMIN). Assists in reconciling account balances to LC Central Accounting System (Momentum) balances.

Certifies fund availability to cover all commitments and obligations, and certifies vouchers for payments in accordance with the Prompt Payment Act. Prepares spreadsheet status reports for team leaders, Fiscal Officer, Head FEDLINK Member Services and/or Program Specialists' briefings. Maintains fiscal operations archival records in automated and non-automated files consisting of paid and rejected invoices, correspondence files, vendor obligations, account statements, account adjustments with supporting documentation, audit trails and payment tracking information; correspondence and program policy files.

Supervisory status

No

Promotion Potential

07

Who May Apply This job is open to… AGENCY EMPLOYEES - CONSIDERATION UNDER THIS VACANCY IS LIMITED TO THE STAFF OF THE LIBRARY OF CONGRESS, TEMPORARY NOT-TO-EXCEED (NTE) AND INDEFINITE NOT-TO-EXCEED (NTE) EMPLOYEES ARE ELIGIBLE TO APPLY. (EMPLOYEES MUST MAINTAIN THEIR ELIGIBILITY AT THE TIME OF SELECTION.)

Questions? This job is open to 1 group.


* Job family (Series)

0525 Accounting Technician


* Requirements

Help Requirements Conditions of Employment

No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to provide customer service tasks in support of accounting transactions.

Ability to perform a range of invoice processing tasks and functions.

Knowledge of accounting regulations, practices, policies, and procedures.

Ability to utilize office automation software applications.

Knowledge of accounting service operations.

Ability to communicate effectively in writing.

Ability to communicate effectively other than in writing.

Education