Claims Auditor

Claims Auditor

This is work involving the application of internal control/fiscal accountability practices in reviewing requests for disbursement or reimbursement of qualifying expenses. On a continuing basis, the employee must prepare oral or write reports regarding routine reviews of payment requests or requested financial analysis. Does related work as required or requested. The claims auditor is an exempt position for civil service purposes and the individual serves at the pleasure of the board. The claims auditor reports to the Board of Education/Audit Committee and works cooperatively in conjunction with the Business Manager.  

Scope of Responsibilities:

• Reviews payment requests for A/P invoices and expense reimbursement for accuracy and all required supporting documents to allow for timely release of A/P checks

• Communicates with affected staff regarding any issues requiring corrective action

• Keeps current with NYS fiscal accountability legislation to ensure compliance and implementation of any new requirements in daily practice

• Keeps current Board of Education policy related to purchases and reimbursements

• Maintains an understanding of municipal bidding requirements (NYS GML-Section 103) and internal bidding process

• Maintains familiarity with products and services available on NYS contract

• Maintains familiarity with contracting requirements as covered under General Municipal Law and/or Education Law

• Maintains familiarity with internal procedures related to purchasing/expense reimbursement by following current BOE policy

• Maintains report of issues items noted and corrective resolution/solution

• Reviews/reconciles payment control reports are necessary

• Reviews no less than ten (10) employee payroll checks for accuracy per pay period. This may include all salaried and hourly staff, at the auditor’s discretion

• Review certified payroll records related to capital projects and trace to NYS Department of Labor listed rates monthly   Special Requirements: Knowledge of A/P payable practices, generally accepted internal control procedures, and NYS fiscal accountability legislation. Acquires a solid knowledge base of the District’s operations prior to promulgating deficiency reports. Discusses any deficiencies with the Audit Committee and the Business Manager, except in instances where a deficiency may involve the Business Manager. In such a case the Claims auditor will discuss said deficiency with the Audit Committee and or Board Officers. Ability to communicate both oral and written instructions and reports of activity/solutions, ability to create analytical reports and independently research issues. Ability to understand purchase and consult contracts. Ability to comprehend Board of Education policy as it related to purchases and reimbursements.  

Minimum/Preferred Qualifications:

• As specified by Erie County Department of Personnel/Civil Service

• Associate’s Degree (Bachelor’s preferred) with a concentration in accounting or business.

• Two years of experience which shall have involved preparing, reviewing or analyzing financial information.