3-5 years of experience
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Employment Type:
Full time
Job Category:
Executive Assistant
KeyLogic | Morgantown, West Virginia
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Job Description

The Executive Assistant, will report to the Chief Operating Officer and will manage vital business priorities and provide high-level administrative support to the COO and other senior executives. Looking for a Career Assistant who will provide this leadership team with detailed research, statistical reporting, information requests, perform clerical functions, prepare correspondence, receive visitors, arrange conference calls, and schedule meetings for executives. This professional position is an integral part of the successful operations of Senior Leadership in a growing organization.

Essential Job Functions:

* Enhances team's effectiveness by providing value-added management support; and interacting with others on behalf of executives
* Manage and maintain Executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, travel and itineraries
* Support leadership team by reading, researching, and routing correspondences
* Independently conducts assigned work and determining the method of completion
* Attend and document meetings, notate action items, delegate tasks accordingly and ensure completion by delegated staff
* Collaborate with Senior Leadership on bi-weekly and quarterly postings for meetings
* Compile and develop presentations for meetings
* Coordinate office and company-wide meetings and events (including event planning and marketing event support) during and after office hours
* Assist with social media and graphics design

Essential Job Requirements:

* Bachelor's Degree concentration in Business is preferred
* Minimum of seven years of administrative experience to include two years' experience supporting senior level management
* Strong organizational skills and a proven ability to anticipate needs and stay one step ahead of changing priorities
* Strong proficiency with Microsoft Office products including MW Word, Excel, and PowerPoint
* Professionalism and respect for confidentiality; discretion is essential
* An interest in working as an Executive Assistant long term
* Finesse in planning all details for meetings to company-wide impressive, turn-key events
* Strong project management skills, including the ability to produce high-quality work and meet strict deadlines

About KeyLogic

KeyLogic Systems provides Information Technology (IT) and business services in the areas of Knowledge Management, Program Management, and Portfolio and Performance Management, enabling our Federal government clients to better achieve their missions by improving their management practices and IT systems. KeyLogic's performance has earned the company a solid reputation for high standards, proactive solutions and an outstanding commitment to the customer, best exemplified by our 97% customer satisfaction rating in 2005 and our record of never having a one-time customer. All of our customers have provided repeat business. KeyLogic has achieved seven consecutive years of growth since its founding in 1999. KeyLogic serves as the prime contractor on nearly 75% of its contracts, with work split almost evenly between the defense and civilian sectors. Our client list includes the Department of Defense (DoD), where we provide services for the Defense Information Systems Agency (DISA) and the U.S. Army and Navy, Environmental Protection Agency (EPA), Departments of Labor (DOL), Transportation (DOT) and Treasury (including the Internal Revenue Service (IRS)), General Services Administration and the National Aeronautics and Space Administration (NASA). KeyLogic's success is driven by two factors. First, KeyLogic's corporate focus is on providing results, exceeding customer expectations and viewing every customer relationship, both internal and external, as a true partnership. Next, KeyLogic emphasizes best practices and state-of-the-art technology, which allows our personnel to provide consistent, effective solutions, services and support to their customers. This dedication to our core values has promoted our rapid growth; KeyLogic has been recognized by Washington Technology and Inc. magazines as one of the fastest growing private companies working in today's government contracting market, and in 2005, company President and CEO Jon Hammock was named the West Virginia Small Business Person of the Year by the SBA. We have also helped our clients to receive achievement and service awards such as a Presidential Quality Award (EPA), a Government Computer News (GCN) magazine Agency Achievement Award (EPA), the National Archives and Records Administration (NARA) Archivist Achievement Award (U.S. Army), and "Team of the Year" honors from the U.S. Pentagon (DISA).

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