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Employment Type:
Full time
Job Category:
Customer Service
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Scheduling Assistant
Kelly Mitchell | Chicago, Illinois
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Job Description

KellyMitchell matches the best IT and business talent with premier organizations nationwide. Our clients, ranging from Fortune 500 corporations to rapidly growing high-tech companies, are exceptionally served by our 1500+ IT and business consultants. Our industry is growing rapidly, and now is a great time to launch your career with the KellyMitchell team.

Title: Scheduling Assistant

Job Description & Responsibilities

* The Scheduling Assistant role supports activities that facilitate the timely flow of information through OWB and the SAP PRI accounting system.
* Transfer information from plan (excel spreadsheet) and input key fields into OWB (the firm's proprietary scheduling system)
* Become proficient in using OWB scheduling systems
* Use pipeline meter tickets and third party terminal's web portal inventory system to confirm volume of movements in OWB
* Update date and volumes in OWB on a daily basis to reflect timing on pipeline schedules.
* Transfer data from third party web portal and gauge tickets to excel spreadsheets for regulatory reporting
* Analyze exported data and assign appropriate product change and value to each entry (regrades/blends)
* Utilize proprietary inventory system to expedite inventory reconciliation process
* Interface with other internal groups (trading/finance/settlements/inventory) to resolve invoice/inventory/pricing issues
* Interface with third party inventory analysts to troubleshoot missing movement tickets or volume discrepancies versus plan.
* Balance inventory for terminals based on daily tank levels and inbound/outbound movements

Skills, Experiences, Knowledge

* Strong data analysis skills, especially in Excel
* Understanding of software licensing
* Ability to work in an environment with/understand political sensitivities of a large organisation
* Understanding of software contracts
* Experience of software licence audits
* Experience working in a project environment with multiple stakeholders

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