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Employment Type:
Full time
Job Category:
Professional Accountant
(This job is no longer available)
Grad Date

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Job Description

IMMEDIATE SUPERVISOR: Director of Accounting and Coordinator of Accounting
EMPLOYMENT TERM:  Minimum 261 days annually, pursuant to WV Code §18-5-45; extended employment terms may be established by KCSBOE.
SALARY: Pursuant to WV Code §18A-4-2, in accordance with Kanawha County Schools Specialist Salary Schedule, commensurate with experience and education level.
EVALUATION: Performance in this position will be evaluated by the building principal/ immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5310, and KCSBOE Policy Performance Evaluation of School Personnel - Administrative Procedures.
JOB SUMMARY:  Performs a variety of accounts receivable duties to ensure that all monies collected are classified properly in the accounting ledger and deposited timely into the appropriate bank account.  Performs a variety of duties to ensure all individual school audits are completed accurately and timely in accordance with an audit program containing a detailed list of required school auditing procedures.

Accounts Receivable Office 

  1. Identify the source of revenue for the school system and classify all receipt collections to the proper revenue account codes.
  2. Maintain control over receipt collections.
  3. Ensure the safekeeping of receipt collections by preparing a daily bank deposit.
  4. Prepare specific monthly revenue reports for the Treasurer.
  5. Monitor the flow of accounts receivable processing.
  6. Provide CPA firm auditors with supporting documentation and answer all questions related to the accounts receivable function in connection with the performance of the annual financial audit of the school system.
  7. Resolve any administrative problems with schools or others in connection with the remittance of various types of payments to the school system.
  8. Monitor the collectability of accounts receivable.
  9. Maintain administrative control over the petty cash box.
  10. Maintain a log of all incoming wire receipts through the OASIS system and cross reference those wires to our bank account to ensure all money has been deposited.

 School Accounting 

  1. Schedule school audits throughout the school year and for the summer break.
  2. Maintain detailed records about the current work status of all school audits to ensure the timely completion of an annual financial audit of every individual school.
  3. Maintain an individual school audit file for each school for each school year.
  4. Verify on a monthly basis that the financial recordkeeping of all individual schools is kept up-to-date.


  1. Perform additional duties in the Accounting Department as assigned by the Coordinator of Accounting or the Director of Accounting.


  1. Bachelor’s degree in Business Administration, preferably with a concentration in Accounting /Finance.
  2. Three year or more years work experience in accounting in either business or government.
  3. Must possess a minimum of 24 semester hours of coursework in accounting with a minimum of a 2.5 GPA as required by WVDE for the professional accountant certification.
  4. Ability to utilize Excel software for accounting and finance applications.
  5. Strong verbal and written communication skills.
  6. Willingness to learn the West Virginia Education Information System (WVEIS).
  7. Good understanding of the basic concepts of generally accepted accounting principles in connection with a double-entry accounting system.

1.  Adequate educational training.
2.   Good planning and organizing skills.
3.   Good decision-making skills.
4.   Ability to identify and solve problems.
5.   Ability to define and accomplish goals and objectives.
6.   Good communication skills.
7.   Ability to interact well with superiors and subordinates.
8.   Good supervisory and managerial skills.
9.   Good leadership traits.
10. Ability to accept change in work methods and procedures.
11. Ability to perform well under pressure.
12. Ability to maintain a positive attitude under adverse/stressful work conditions.
13. Ability to maintain confidentiality when necessary.
14. High personal integrity.
PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multi-media equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 10 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.
\WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate (25-70dB). The employee is continuously interacting with the public and staff.
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

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