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Employment Type:
Full time
Job Category:
Education & Teaching
Finance Manager
(This job is no longer available)
Kai Ming Head Start | San Francisco, CA
Grad Date

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Job Description

Position Title: Finance Manager

Classification: Full time and exempt

Report to: Executive Director

Organization: Kai Ming, Inc. is a non-profit 501(c)(3) organization that provides free full-day full-year and full-day part-year services to eligible children ages 0-5 years old in San Francisco, CA with funding primarily from Head Start, the California Department of Education, First 5 San Francisco and San Francisco Office of Early Care & Education.

Job: Oversees and directs the program's accounting processes and related internal control environment, internal and external reporting, budgeting, financial compliance activities of the Head Start program. Recommends and implements accounting and financial systems and related policies, procedures and processes to ensure that contract requirements are adhered to. Duties are performed in accordance with financial management techniques and practices consistent with the Office of Head Start, State and City requirements and regulations. Serves as financial advisor and provides thoughtful leadership and operation support to program leadership. 

Essential Duties:
• Timely and accurately present and documents monthly and quarterly financial statements that properly reflect the factual results of the Head Start, State and City funding, and guides management to achieve the approved budget.
• Understands and stays current on Head Start Performance Standards (specifically fiscal) and other related State and City regulations and maintains knowledge of how the program will implement them.
• Analyzes and monitors each HS program/center's spending and identifies potential problems and works with the Program Director/Managers on budgeting/spending issues.
• Develops and educates Program Director/Managers to improve financial planning and monitoring skills.
• Designs, establishes, administers and documents accounting policies and procedures to ensure an integrated financial reporting system with appropriate internal controls.
• Ensures compliance with OMB Circulars 2 CFR Part 200.
• Serves as financial liaison with all funding sources and independent auditors to ensure compliance with funding source rules and regulations. 
• Calculates the impact of proposed initiatives, expenditures, and/or policy changes on the organization.
• Serves as strong voice in risk assessment on project funding, allocations and ability to meet goals/outcomes given financial health throughout project life cycle.
• Conducts periodic internal reviews of policies, procedures and systems, comparing with best practices.
• Provides user-friendly financial management reporting tools for MIP accounting application that can be used for both planning and tracking budgets.
• Provides direct supervision of staff as assigned and demonstrate mindful two-way communication approach.
• Maintains strict confidentiality of HS program information and information pertaining to children and families in the programs.
• Calculates and monitors administrative cost and non-federal share to ensure compliance.
• Compiles information needed for USDA/CACFP reimbursement; prepares claim for reimbursement and maintains proper supporting documentation.
• Ensures that all general ledger accounts applicable to the program are analyzed and reconciled each month.
• Ability to travel for meetings, conferences, and trainings.
• Adhere to the Kai Ming Code of Conduct and all other internal policies and procedures.

• Education: Bachelor's degree in accounting required. Candidates with experience in some Head Start programs will be given preference.
• Experience: Minimum of six (6) years' experience working in non-profit or equivalent environment with at least 3 years at the manager level; excellent written and oral communication skills, ability to work in a team environment and working knowledge of federal contracts and grants management and federal regulations and reporting requirements governing non-profits.
• Skills: Must possess well-developed management and administrative skills. Strong verbal and written communication skills. Ability to work effectively with all types of personalities in a team environment. Strong analytical and reasoning ability with superior numerical skills. Planning and organizational skills. Ability to establish credibility be decisive and work with minimal supervision. Ability to foster participative management practices within a team environment. Ability to handle multiple tasks and to work with outside agencies.
• Computer Skills: MIP/Ablia accounting application experience preferred, advanced in Microsoft Excel and Microsoft Word.

Job Requirements:
• Annual TB Clearance
• Physical exam every year
• Valid immunization records
• Criminal Background Clearance
• Child Abuse Index
Kai Ming Head Start Finance Manager Job Description (Rev: 01/2018) Page 3 of 3
• Sex Offender Registry Check
• Must adhere to the "Confidentiality Agreements"
• Accountable for the health, safety and supervision of all children and families.

Compensation: Salary is commensurate with experience and education. Benefits include 100% covered health, vision, dental, acupuncture, chiropractic and life insurance plans; employer contribution retirement plan, holiday pay and up to 24 days of PTO time. In addition, we fully cover medical plan for staff’s young dependent(s) that are 18 years old or under. Visit our website www.kaiming.org for more details.

Equal Opportunity: Kai Ming promotes Equal Opportunity and strongly encourages women, LGBT, people of color and diverse backgrounds to apply.

Application process: Please submit Cover Letter and Resume to Human Resource: sabrina.dong@kaiming.org. Applications are accepted and evaluated until a suitable candidate has been selected. Please no phone calls or walk-ins.

About Kai Ming Head Start

Kai Ming, Inc. is a non-profit 501(c)(3) organization that provides free full-day full-year and full-day part-year Head Start preschool services to eligible children ages 0-5 years old in San Francisco, CA with funding from Head Start, the California Department of Education, First 5 San Francisco and San Francisco Office of Early Care & Education.