3-5 years of experience
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Employment Type:
Full time
Job Category:
Administrative Specialist
(This job is no longer available)
Johns Hopkins University | Baltimore, MD
Grad Date

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Job Description

Classified Title: Administrative Specialist

Working Title: Administrative Specialist

Role/Level/Range: ATP/03/PC

Starting Salary Range:

Employee group: Full Time

Schedule: M-F 8:30-5:00

Exempt Status: Exempt

Location: 04-MD:School of Medicine Campus

Department name: 10003375-SOM Rad Medical Physics Imaging

Personnel area: School of Medicine

The Department of Radiology is seeking an Administrative Specialist that will support the Director of Radiological Physics Division by providing complex administrative and project support to ensure the smooth and efficient operation of the Division's responsibilities. The ideal candidate will provide ideas and solutions to assist in streamlining procedures and processes to move the Division forward. A successful candidate will be pivotal in assisting the Director and Faculty in accomplishing the goals, strategies, and initiatives of the Division.

Specific Duties/Responsibilities:

* Manage and complete extensive research to ensure positive outcome on all project work.
* Prepare the Director for important meetings, presentations, and discussions by gathering critical information on issues. Prepare necessary reports and briefings as necessary.
* Establish MS and PhD programs in Medical Physics, jointly with Rad Oncology Med Physics
* Establish CAMPEP accreditation in collaboration with Faculty
* Interpret and analyze information regarding current operating policies and procedures. Recommend new processes/procedures on operation workflows
* Shift priorities as necessary from one project to another. Manage multiple projects within a short period of time
* Prepare special reports needed by Division Chief
* Manage communications from chair and administrators including preparing first drafts of announcements, letters, and memos
* Interface with key leadership across the university for collaboration on projects
* Maintain confidentially since dealing regularly with highly sensitive and privileged information
* Prepares agendas, itineraries, coordinate meetings (working with A/V, booking rooms, booking travel)
* Anticipate and problem-solve issues and concerns that will impact the Division Chief and Faculty
* Responsible for answering questions, providing guidance, and disseminating information as directed by the Division Chief and Faculty
* Exercises independent judgement in the resolution of administrative problems

Minimum qualifications:

Bachelor's Degree and five years in providing high level expertise. Additional experience may substitute for required education to the extent permitted by JHU Equivalency. Must be proficient in Microsoft Office Suite and able to use various software applications. The individual needs to be detailed-oriented, organized, and have excellent written and oral communication.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Any specific physical requirements for the job:

Must be able to lift 25 lbs., Must be able to sit for long period of time, and must be able to climb at least 4 flights of stairs.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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School of Medicine - East Baltimore Campus

About Johns Hopkins University

The Johns Hopkins University School of Nursing is a global leader in nursing research, education and scholarship and is ranked among the top 10 nursing higher education institutions in the country. The School's community health program is second in the nation and the nursing research program now holds eighth position among nursing schools securing federal research grants. The School continues to maintain its reputation for excellence and educates nurses who set the highest standards for patient care, exemplify scholarship, and become innovative national and international leaders in the evolution of the nursing profession and the health care system.