Experience:
No experience
Employment Type:
Intern/Co-op
Posted:
10/20/2019
Job Category:
Other
HR Intern
(This job is no longer available)
Interstate Hotels & Resort | Burlington, VT
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Job Description

Job Summary

INTERSTATE HOTELS & RESORTS

JOB DESCRIPTION

JOB TITLE: Human Resources Coordinator (666360)

REPORTS TO: Human Resource Director LOCATION:

===================================================================

BASIC PURPOSE: To assist in the overall operation of the Human Resource Department by maintaining accurate employee records. To provide support in the areas of employment, benefit administration, employee relations and training.

ESSENTIAL FUNCTIONS:

1. Screen all applicants and determine eligibility for employment. Refer to department manager when appropriate. Conduct all reference checks and execute the employment process. (20%)

2. Prepare correspondence and memos as needed. (10%)

3. Maintain all logs (new hire, termination, transfers, department meetings, turnover reports) daily by period and prepare reports in a timely, accurate manner. (10%)

4. Assist with all benefit administration including group health insurance, credit union, vacation, sick, leave of absence, jury duty pay, retirement plan. Ensure all policies and procedures are followed, forms are accurate and administered in a timely manner. (5%)

5. Complete appropriate paperwork for new hires, terms, payroll action forms and changes daily to keep payroll informed of all new hires, transfers, terminations, job changes, raises and other changes in a timely, accurate manner. (10%)

6. Assist with Orientation: (5%)

m Overview of benefits to new associates.

m Provide overview of IHR Handbook with complete knowledge of

Fair Treatment Policy, Progressive Discipline, Rules and

Regulations and Gross Misconduct.

7. Notify all manager of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner. (5%)

Page 2

INTERSTATE HOTELS & RESORTS

JOB DESCRIPTION

JOB TITLE: Human Resources Coordinator

REPORTS TO: Human Resource Director LOCATION:

===================================================================

8. Administer OSHA, Workers Compensation, and Unemployment Claims responsibilities for hotel. Keep HRD abreast of claims requiring management attention and assist in the communication with insurance company and medical care provider. (5%)

9. Assist with reception duties: greeting concerned associates and directing to appropriate manager if necessary. (5%)

10. Assist in the production of Employee newsletter. (5%)

11. Maintain associate's files and ensure that filing is done at the end of each week. (5%)

12. Assist with the Associate Awards & Recognition Programs and with Associate Employee Relations Events. (5%)

13. Ensure complete compliance of the Immigration Reform and Control Act for all employees. (2%)

14. Conduct exit interviews and track trends. (2%)

15. Keep employee bulletin boards current, post memos, pictures of employee events, loss prevention materials. (2%)

16. Inventory office and benefit supplies on a regular basis, complete purchase orders needed to purchase supplies and maintain needed inventory. (2%)

NON-ESSENTIAL FUNCTIONS:

1. Assist with Special projects as needed. (2%)

Knowledge and Skills:

Education: Associates or Bachelors Degree in HRM or related field or equivalent education. Experience preferred.

Experience: Minimum one year Hotel or Human Resource related work experience.

Page 3

INTERSTATE HOTELS & RESORTS

JOB DESCRIPTION

JOB TITLE: Human Resources Coordinator

REPORTS TO: Human Resource Director LOCATION:

===================================================================

Skills and Abilities: Must have basic PC knowledge, minimum typing speed of 35wpm, ability to write and communicate professionally, bi-lingual fluency a plus. Must be hospitality oriented, and possess the ability to work under pressure. Should possess the ability to complete multiple tasks simultaneously.

No. of employees supervised: Occasional intern, however must be able to manage all employee concerns.

Travel required: Occasionally for recruitment or training purposes. Less than 5% annually

Hours Required: 40 hours per week, predominately Monday through Friday, daylight hours, occasional weekends.

Page 1

JOB TITLE: Human Resource Coordinator LOCATION:

ENVIRONMENT

Physical Job Requirements

(for essential functions only)

==================================================================

Lifting/Pushing/Pulling/Carrying Describe the type(s) of required lifting, pushing, pulling, and/or carrying to include objects, weights and frequency.

Transporting supplies up to 35 lbs., carrying training materials. Lift binders of documentation. 5%

No Lifting/Pushing/Pulling/Carrying Required.

* ------------------------------------------------------------------

Bending/Kneeling Describe the type(s) of required bending and/or kneeling to include when, why and how often.

Bending into lower filing cabinets, bottom desk drawers for materials. 5%

No Bending/Kneeling Required.

* ------------------------------------------------------------------

Mobility Describe the type(s) of mobility required to include distances and % of time involved.

Need to be able to move about the hotel to maintain employee relations. Possess the ability to move from typing station to applicant area to control flow, move around office to access files. 30%

Stationary Position

* ------------------------------------------------------------------

Continuous Standing Describe the reasons to include time period and frequency.

To assist in training sessions. 1% annually

No Continuous Standing Required.

* ------------------------------------------------------------------

Climbing Stairs: Up to approx. steps % of (time period)

Ladders: Up to approx. feet % of (time period)

X No Climbing Required.

* ------------------------------------------------------------------

Driving Describe type of vehicle, distances, % of time involved and frequency.

X No Driving Required.

* ------------------------------------------------------------------

Work Environment Inside: 100 % of day

(time period)

Outside: % of

(time period)

Describe any abnormal temperature exposures:

* ------------------------------------------------------------------

Page 2

JOB TITLE: Human Resource Coordinator LOCATION:

ENVIRONMENT

Physical Job Requirements

(for essential functions only)

==================================================================

Hearing X Critical Moderate Minimal

Explain: To conduct interviews, hear employee concerns, conduct reference checks, answer phones.

* -----------------------------------------------------------------

Vision X Critical Moderate Minimal

Explain: Review all incoming documentation, read applications, filing, etc.

* ------------------------------------------------------------------

Speech X Critical Moderate Minimal

Explain: Conduct interviews, reference checks, handle phone and employee inquiries.

* ------------------------------------------------------------------

Literacy X Critical Moderate Minimal

Explain: Ability to read all documentation, applications, and write documentation, i.e. screening forms, etc.

* ------------------------------------------------------------------

Chemicals/Agents Describe any chemicals/agents to include what they are, warnings and frequency of use.

White Out - only when typing mistakes are made

No Chemicals/Agents Used.

* ------------------------------------------------------------------

Protective Clothing Type:

Approx. % of

(time period)

X None Required.

* ------------------------------------------------------------------

Equipment Operation List type of equipment and frequency of use.

Typewriter/PC Computer 35% of the day for ADP use, typing correspondence preparing reports.

None Required.

* ------------------------------------------------------------------

Other Considerations

Should possess the ability to smile and make others feel welcome in the hospitality industry.

None.

* ------------------------------------------------------------------

Additional Information

Location:

Burlington Vermont

Interstate Hotels & Resorts is an EEO/AA/Minorities/Female/Disabled/Veterans Employer. Click here and here to navigate to the "EEO is the Law" poster and supplement.

If you need accommodation for any part of the employment process because of a medical condition or disability, please call (703) 387-3830 or email ADA.Assistance@interstatehotels.com with the nature of your accommodation request and include the Hotel location and title of the job opening. Please allow one (1) business day for a reply.

About Interstate Hotels & Resort

Interstate Hotels & Resorts, Inc. (Interstate) is a hotel real estate investor and an independent hotel management company. The Company has two operating segments: hotel ownership (through whole-ownership and joint ventures) and hotel management. Its hotel ownership segment includes the Company's wholly owned hotels and its minority interest investments in hotel properties. In its hotel management segment, the Company generates revenues from fees it receives for managing a portfolio of upscale, full-service and select-service hospitality properties. It also provides ancillary services in the hotel, resort, conference center and golf markets, which include insurance and risk management placed through a licensed broker. During the year ended December 31, 2008, the Company managed 226 hotel properties with 46,448 rooms and six ancillary service centers in 37 states, the District of Columbia, Russia, Mexico, Canada, Belgium and Ireland. (Source: 10-K)