3-5 years of experience
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Employment Type:
Full time
Job Category:
Administrative Assistant
(This job is no longer available)
Grad Date

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Job Description

Interstate Companies, Inc. is a dynamic organization that provides rewarding careers for more than 1,400 employees in its corporate office and five operating units Interstate AssemblySystems, Interstate BearingSystems, Interstate IndustrialSystems, Interstate PowerSystems and I-State Truck Center.

As we have since our founding in 1957 as one of the worlds first Detroit Diesel Engine distributors, we continue to recruit career-oriented individuals who want fulfilling work and opportunities for professional growth. Our employees commitment to the company and its Pride in Service motto helps Interstate Companies deliver exceptional customer service every day.

Interstate Power Systems is a distributor for Detroit Diesel Engines, Allison Transmissions, MTU-Engines, MTU Onsite Energy Generators, Deutz Engines, and Waukesha Engines and Generators. We have been a market leader in the service industry for over 50 years, and we have excelled at providing solutions and adding value for our customers.

Growth is a critical component of our business plan, and we are currently looking for an Administrative Assistant to help us in that growth.

Administrative Assistants fulfill a critical role in our operations. They interface with customers, vendors, and employees. In addition they also perform payroll, ordering office supplies, assist with repair orders and processing invoices.

Job Duties

* General administrative duties including: filing, faxing, preparing and distributing documents, and photocopying
* Create, coordinate and maintain records, files, and spreadsheets
* Perform payroll and time entries Vacation/Sick Time record keeping
* Serves as a resource or go to for staff questions regarding office policies and procedures
* Maintain confidentiality in all aspects of customer, staff, and company information
* Support staff in assigned project-based work
* Collect and maintain inventory of office equipment and supplies
* Assist service and parts department with repair orders
* Interact with customers, vendors and visitors
* Process invoices
* Work requires continual attention to detail in composing, typing and entry of materials
* Daily reconciling of credit card, deposits
* Manage petty cash account
* Perform general accounts payable/accounts receivable duties
* Make/process purchase orders
* Maintain DOT drives files through third party company
* Process employee expense reports
* Other duties as required

Desired Skills

* Must have above average abilities in MS Office Suite (Word and Excel). Also able to use email, and other office applications
* Strong written and verbal communication skills
* Ability to take direction, ask appropriate questions and possess a strong sense of urgency
* Must possess excellent organizational skills, integrity and demonstrate a positive attitude
* Will need good reasoning skills and problem solving ability
* Good professional demeanor and excellent customer service skills

Position Requirements

* Experience with Excel, 10 key, Power Point, etc.
* Ability to type a minimum of 50 words per minute
* 2- 3 years experience in office administration
* High school diploma or GED required


* Competitive compensation
* Tuition assistance
* Broad range of health (medical, dental and vision) insurance options
* Flexible paid time off and paid holidays
* 401(K) with company match

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Interstate Companies is an Equal Opportunity Employer and we encourage all qualified and interested persons to apply for this position by submitting a resume for consideration.