Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
7/11/2017
Job Category:
Administration
Administrative Assistant I
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Job Description

Administrative Assistant IJobID: 43588
Position Type:
Administrative Support Staff/Administrative Assistant, Non-Campus
Date Posted:
7/10/2017
Department:
Office of School Support
Location:Area:Job Category:
Hattie Mae White Bldg.NorthwestParaprofessional, Administrative Support Staff
Job Code:Contract Type:Months:
None12
Salary Minimum:Salary Maximum:
$21,473$27,379

Attachment(s):
  • Administrative Assistant I-AD0515, AD0513, AD0511, AD051H
POSITION TITLE: Administrative Assistant I

CONTRACT LENGTH: Varies

Job Code: AD0515, AD0513, AD0511, AD051H

PAY GRADE: 19

FLSA EXEMPTION STATUS: NE

Job Family - Administration

JOB SUMMARY: Under direct supervision, performs standard secretarial and administrative duties. May work for one or more individuals.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first
  1. Provides secretarial support to departmental staff and manager(s). Drafts and prepares all correspondence including letters, memorandums, agendas, reports, minutes, and other documents.
  2. Receives, sorts, prioritizes, and distributes mail. Maintains department calendar and schedules appointments as needed. Answers calls, records messages, and re-directs inquiries to the appropriate individual or department. Attends to all visitors and staff.
  3. Maintains office filing system. Copies, faxes, and files correspondence as requested. Assists with data input.
  4. Orders and maintains supplies for department. Utilizes PeopleSoft and/or SAP. Takes and transcribes dictation.
  5. Performs other job-related duties as assigned.
EDUCATION: High School Diploma or GED

WORK EXPERIENCE: 1 to 3 years

TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION: PeopleSoft, Microsoft Office, SAP Office equipment (e.g., computer, copier) LEADERSHIP RESPONSIBILITIES No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT: Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY: No budget development activity is required.

PROBLEM SOLVING: Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS: Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS: Basic communication - very little communication required such as receiving basic instructions. Interactions are mostly with customers, own supervisor and co-workers in own department.

CUSTOMER RELATIONSHIPS: Follows through with customer inquiries, requests and complaints. Forwards difficult and non-routine inquiries or requests to appropriate level for resolution.

WORKING/ENVIRONMENTAL CONDITIONS: Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds.



About Houston Independent School District

HISD provides bus service for eligible regular-education students who submit requests to their campus transportation coordinators and have them approved by the Transportation Services Department. Bus stops for most regular-education students will be located at HISD campuses that are within one mile of the student's residence, but no further than two miles. The parent or legal guardian of a student who qualifies for bus service is responsible for transportation, if needed, to the student's assigned bus stop. If a special-needs student's Individualized Education Plan requires transportation services for a free and appropriate public education, HISD provides district bus service to the closest available program that meets the student's needs. The parent or legal guardian of a student who does not qualify for bus service is responsible for the student's transportation, if needed, to the assigned campus. Discounted METRO passes are available to all HISD students. Details about these "Youth" and "Student" discounts, including schedules, are available online under "Fare Information" at www.ridemetro.org, or by calling the METROLine at 713-635-4000. For information about eligibility and bus stops, contact your campus transportation coordinator, or consult the Transportation Services Department Web site.

This company profile was created by AfterCollege and is about Houston Independent School District. This page is not endorsed by or affiliated with Houston Independent School District. For questions regarding company profiles, please email: care@aftercollege.com.