1-3 years of experience
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Employment Type:
Full time
Job Category:
Health Care Provider
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Job Description

The Scheduling Secretary is responsible for communication of information pertaining to the department. The position facilitates the communication between the unit, physicians, physician's office, other units, and team. Answers phones, takes messages as necessary, and accurately relays information to proper people/ unit in a timely manner. Assists in the coordination of the department and patient flow with the Charge Nurse.


Essential Functions:

  • Prints paperwork required for cases as necessary, and as requested. Collects and organizes paperwork from completed cases and prepares them for collection by Peri operative Business Office and
  • Medical Records.
  • Files and maintains supply of forms/paperwork and manages the medical records.
  • Maintains and prepares patient charts for surgery and assists the staff in coordination of services for care.
  • Assists with the maintaining of data and process improvement for the unit.
  • Manages phones and assists in coordinating patient flow in the units.
  • Assists in the coordination and execution of the surgical patient schedule.
  • Collaborates in management of add-ons.
  • Accurately collects information for the scheduling of add-on and emergent cases, and enters pertinent information into SIS SCM or Affinity system.
  • Notifies Charge Nurse, Staff and appropriate Physicians of any changes in schedule.
  • Clinical Care: Ensures patient care is delivered and the unit is maintained in accordance with professional regulatory standards. Demonstrates the knowledge and skills necessary to provide care appropriate population as outlined in the job description and competencies.
  • Performs other duties as assigned.


Job Requirements:

  • High school diploma or equivalent.
  • Business, clerical, and/ or hospital experience, computer knowledge.
  • Proficient in SIS, Affinity, SCM, and Chartmaxx.
  • Ability to work under pressure while maintaining a positive customer service and professional attitude at all times.
  • Ability to handle multiple tasks simultaneously. Strong communication and interpersonal skills.
  • Strong organizational skills and ability to prioritize.
  • Ability to follow instructions.
  • Ability to work as a team member and to adapt.


Job Preferences:

  • 1 year of hospital experience, knowledge of medical terminology.
  • Experience with any or all of the following computer systems: SIS, Affinity, SCM, and Chartmaxx.
  • Knowledge of proper body mechanics, infection control guidelines, and safety measures.
  • Knowledge of population served.

About Hoag Memorial Hospital Presbyterian

Located on the bayside bluffs overlooking Newport Beach, Hoag Memorial Hospital Presbyterian stands atop the list of the finest medical facilities in Southern California. Fully accredited by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and designated as a Magnet hospital by the American Nurses Credentialing Center (ANCC), Hoag Memorial Hospital Presbyterian is a 511-bed acute care, not-for-profit hospital that provides a quality work environment and quality lifestyle. This unique combination provides an enriching environment like no other.

A quality work environment and quality lifestyle enables our nurses to chart a satisfying course for every area of their lives - professional, family, friends and personal pursuits. Along with Hoag's commitment and family-oriented approach to providing the highest quality patient care, there is an indisputable pride in the way we fulfill our healing mission.

We invite you to be a part of the dynamic and rewarding career opportunities available at our top-rated medical facility, while enjoying the added luxury of the renowned Southern California lifestyle.

Take a look inside and we believe you'll see why there is no place like Hoag.

View available openings at Hoag Memorial Hospital Presbyterian


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About Hoag Memorial Hospital Presbyterian

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Learn more about Hoag Memorial Hospital Presbyterian

Learn more about Hoag Memorial Hospital Presbyterian

This company profile was created by AfterCollege and is about Hoag Memorial Hospital Presbyterian. This page is not endorsed by or affiliated with Hoag Memorial Hospital Presbyterian. For questions regarding company profiles, please email: care@aftercollege.com.