Experience:
1-3 years of experience
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Employment Type:
Full time
Posted:
11/8/2018
Job Category:
Administration
Administrative Assistant- Wilkes Barre
(This job is no longer available)
Henry Schein | Wilkes Barre, PA
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Job Description

Job Description

Provides administrative support to the Regional Manager. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals. Key performance elements include, answering phones, taking messages, distributing mail, maintaining manager's calendar and appointments, booking travel and hotel accommodations, scheduling Region Sales meetings/trainings and creating materials, typing letters and correspondence when necessary.

ESSENTIAL RESPONSIBILITIES & ACCOUNTABILITIES:

* Maintains the Regional Manager's calendar and schedule appointments, conferences, and events. Responsible for event planning - entering events into Event Connect, online RSVP system, and Event Connect Marketing Toolbox; organizing logistics of the event, and completing follow-up procedures including Sunshine Act transfer of value reporting. May be responsible for reserving conference rooms and coordinating audio/visual equipment and catering.
* Maintain contact lists
* Answers phones, takes messages, and may check and respond to voicemails as directed.
* Responsible for distributing incoming and outgoing mail, such as mass mailings, appropriately.
* Responsible for coordinating and distributing weekly, monthly, and other regular reports.
* Types letters and correspondence upon request, including e-mails. Makes photocopies, faxes, and distributes literature and material as directed. Maintains departmental and confidential files.
* Responsible for generating and downloading various reports from company databases. Also responsible for coordinating and distributing weekly, monthly, and other regular reports.
* Updates and may setup various spreadsheets and databases containing company sales, financial and/or operations information. May be responsible for heavy data entry.
* Creates presentations for Regional Manager on Microsoft power point, or similar software.
* Makes travel arrangements and prepares business expense reports for travel and/or sales.


* Handle sensitive information in a confidential manner.


* Participates in special projects and performs other duties as required.

In addition to the essential duties and responsibilities listed above, all positions are also responsible for:

* Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards.
* Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.

QUALIFICATIONS:

Experience:

Two years general administrative experience, or the equivalent required.

Specialized Knowledge and Skills:

Microsoft Word, Excel, Power Point. Knowledge of and ability to learn general database applications.

Strong communication and organizational skills.

Excellent time management skills and ability to multi-task and prioritize work.

Attention to detail and problem solving skills.

Other:

High School diploma or equivalent.

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

About Henry Schein

Henry Schein, Inc. is a distributor of healthcare products and services to office-based healthcare practitioners in the combined North American and European markets. The Company serves more than 575,000 customers worldwide, including dental practitioners and laboratories, physician practices and animal health clinics, as well as government and other institutions. The Company conducts its business through two segments: healthcare distribution and technology. In November 2008, the Company discontinued its wholesale ultrasound business. In April 2008, it acquired Minerva Dental Limited (Minerva), a supplier of dental consumables and equipment in the United Kingdom. On December 23, 2008, it acquired DNA Anthos Impianti (DNA), Medka and Noviko. In March 2009, the Company acquired Ortho Organizers, a manufacturer and distributor of orthodontics products.