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Accounting Assistant - Accounts Receivable
Harmonium | San Diego, California
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Job Description

Harmonium Mission:

To promote well-being and self-sufficiency in children, youth and their families through creative education, intervention and prevention services rooted in collaboration with neighborhoods and families.



Program Service Area:





Full Time, 35 hrs per week


$17.00 per hour (all new hires begin at starting rate, regardless of experience)


$175 monthly towards health premium, dental, vision, voluntary, or remaining dollars placed into HRA; retirement plan match maximum 2% of annual salary (403b); vacation - initially 9.33 hours per month; after three years 12.25 hours per month; sick 7 hours per month

Reports to:

Accounting Manager

Direct Report:


EEO Job Category:

Administrative Support Workers


This position is responsible for fee for service and contract billing, collecting and coordinating accounts receivable, and support/lead fiscal audits along with maintaining organized and accurate documentation for all functions.

Essential Functions


* Provide accounts receivable related customer service to parents, clients and Harmonium supervisors
* Effectively communicate continuous improvement opportunities to supervisors
* Resolve customer queries in a timely and professional manner
* Correspond proactively with funders claims and audits

Agency Leadership:

* Adhere to fiscal and Harmonium policies and procedures
* Advance the Agency's mission, vision, initiatives and core values within respective role

Job Complexity:

* Review, update, or create standard operating procedures related to job duties
* Complete fee for service and contract billing on a monthly basis in accordance with contract requirements
* Monitor subcontracts related to billing
* Respond to billing questions that arise from monthly budget reviews
* Monitor customer account details for non payments, delayed payments and other irregularities to ensure timely collection
* Maintain and produce trending reports, projections and metrics on a monthly basis
* Ensure accuracy of all work in accordance with established due dates
* Perform monthly exclusion and debarment verifications
* Participate in the development and implementation of Fiscal's strategic plan
* Develop expertise in billing software and provide training/consultation to staff as needed
* Maintain records and documentation in a highly organized manner that is accessible at all times


* Ensure Accounts Receivable is and all data entry are accurate in accounting system; perform adjusting entries
* Reconcile monthly activity and prepare month end reports, identify any irregularities and provide recommendations for resolution
* Maintain up-to-date paper and electronic contract billing files (including claim forms, back-up documentation, correspondence, fully executed contracts, etc.)
* Initiate and document all communication regarding collections of pending payments and provide monthly updates to supervisor
* Prepare information related to contract and agency audits
* Adhere to established policies, procedures and internal control requirements

Decision Making:

* Judgments and decisions are guided by Harmonium and program and service area policies and guidelines
* Able to prioritize and alert supervisor of potential opportunities, risks and challenges

Staff Supervision:

* Provide project-based supervision to fiscal interns

Minimum Competencies:

* Associate's degree in finance, business or accounting is preferred
* 2 years experience related to accounts receivable including billing required
* Solid computer skills with working knowledge of accounting programs (MIP preferred), Google applications, and MS Office (Excel & Word)
* Highly organized and able to effectively management time
* Superior interpersonal/customer service skills and analytical skills
* Excellent analytical skills and attention to detail
* Valid TB results required
* Must receive Fingerprint Clearance upon hire (paid by Harmonium)

Physical Requirement:

* Ability to perform data entry functions
* Ability to operate computer
* Frequent repetitive hand use and simple grasping
* Occasional standing, walking, kneeling, bending, twisting, pushing, pulling, reaching above, and below the shoulder
* Ability to lift and carry up to twenty pounds
* Ability to sit for prolonged periods
* Work is normally performed in a typical interior/office work environment
* High energy needed with the ability to balance multiple high-stress tasks
* No or very limited exposure to physical risk
* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions


* Harmonium is committed to creating a diverse environment and is proud to be an equal opportunity employer
* The preceding description is ONLY a general description of overall duties and not designed to be a complete list of all duties and responsibilities required of this position
* Job description is subject to change at any time

About Harmonium

Since 1975, Harmonium has provided quality individual, family and group counseling for all ages throughout San Diego County. Our counseling services utilize the wraparound model and are family centered and strength based. Our innovative programs serve over 1,000 people annually at our Mira Mesa and East County offices, as well as at neighborhood locations such as schools, teen centers, police and sheriff's departments, churches and community centers. Our Services Include: Individual, Group and Family Counseling Psychological Testing and Assessment High-Risk Juvenile Diversion Drug and Alcohol Treatment Anger Management Parent Education & Support Services Parenting Classes Family Visitation Life Skills Youth Leadership & Education

This company profile was created by AfterCollege and is about Harmonium. This page is not endorsed by or affiliated with Harmonium. For questions regarding company profiles, please email: care@aftercollege.com.