Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
12/22/2016
Job Category:
Administration
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Administrative Assistant
Grainger | Waterloo, Iowa
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Job Description

Company Overview

Grainger is a global leading broad line supplier of facilities maintenance products serving businesses and institutions. Our 18,000 employees are driven to serve customers and the community in exceptional ways focusing on delivering the highest level of service. The Grainger team works closely with customers to better understand their challenges and provide cost-saving solutions. Grainger's employees serve customers more than 115,000 times every day through multiple channels. As part of a high-performing team, you’ll be able to develop your talents, and make a difference. Grainger is a Fortune 500company and a perennial member of Fortune magazine's Most Admired Companies list.

 

Position Description

Primary Function:

Under general direction, provide administrative support to Site Director by efficiently executing contact center processes to meet business objectives.

 

Principal Duties & Responsibilities:

  • Field telephone calls, receiving and directing visitors
  • Efficient and effective Time Management skills and organizational priorities.
  • Professional verbal and written communication skills for varying levels of leadership
  • Locate and gather information from the appropriate source to assist in resolving business issues.  Pursue information that may not be readily available.
  • Compose, modify, and proofread correspondence, reports, or presentations from rough drafts, general instruction or based on special knowledge of area and Company.
  • Schedule meetings, conference room and make travel arrangements as necessary.
  • Oversee calendar, schedule appointments on behalf of Director.
  • Open, sort, prioritize, and distribute all department mail and process outgoing mail.  Take action where appropriate.
  • Track departmental expenses and resolve/reconcile discrepancies.
  • Monitor and maintain office supply inventory and place orders as needed.
  • Prepare personnel, purchasing and other administrative forms for the office and forward for approval and processing.

 

Position Requirements:

Preferred Education & Experience:

  • High School diploma or equivalent
  • Minimum two years Administrative Assistant experience
  • Ability to type 50 WPM and proficiently use Microsoft Office: Excel, PowerPoint and Word in addition to interest research abilities.
  • Demonstrate ability to handle multiple projects and priorities, yet responsive to changes in those priorities. 
  • Possess good attention to detail and the ability to proofread documents for correct grammar, spelling and punctuation.
  • Ability to complete assignments within established timeframes.
  • Demonstrate effective analytical skills to handle routine situations.

Work Environment:

Impact:

  • Decisions made can have an impact on the efficient operation of the department and on the efficiency and productivity of the Director.
  • Material prepared may be used as a basis for management decisions, and errors could have significant costs. 
  • Handle confidential information

EEOC Statement

Grainger is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

About Grainger

W.W. Grainger, Inc. (Grainger) distributes facilities maintenance products, and provides services and related information used by businesses and institutions primarily in the United States, Canada and Mexico to keep their facilities and equipment running. Grainger is the supplier of facilities maintenance and other related products in North America. Its operations are managed in three segments: Grainger Branch-based, Acklands - Grainger Branch-based (Acklands - Grainger), and Lab Safety Supply, Inc. (Lab Safety). Grainger Branch-based is an aggregation of the Grainger Industrial Supply (Industrial Supply), Grainger, S.A. de C.V. (Mexico), Grainger Caribe Inc. (Puerto Rico), Grainger China LLC (China) and Grainger Panama S.A. (Panama). Acklands - Grainger is the Company's Canadian branch-based distribution business. Lab Safety is a direct marketer of safety and other industrial products. (Source: 10-K)

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