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Administrative Representative - Tradeshow
GES Corporation | Clifton, New Jersey
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Job Description




GES, Global Experience Specialists, is a global event marketing company with over 90 years and 4,000 passionate employees in North America, Europe and the Middle East. We create some of the most incredible events in the world - think traveling entertainment exhibitions, global user groups, sales conferences, holiday extravaganzas and exhibitions of all sizes. From initial strategy to show-stopping audio visual, accommodations to insightful measurement - and every detail in between - we bring brands to life!

Our mission is to create memorable event experiences, and we count on our talented employees around the world help us do it. We are looking for team members who can dream up the impossible and deliver it.

The Account Representative - Tradeshow will act as a supporting cast member in the Account Management Department. Assisting our Account Management Team with their day-to-day duties as well as supporting the Senior Leaders of the Team. Reports directly to the Associate Director of Account Managment/Director of Account Management.


* Develop Exhibitor Kit manuals, including show schedule information, pricing models, freight details and customer/facility-provided forms and working with team to prepare final electronic manual for our exhibitors
* Handle exhibitor list entry and subsequent updates, edits and changes
* Create and manage show details in GES CORE system, ensuring all show details are added and managed for consistency and accuracy
* Write, process and manage Show Organizer work orders, as necessary on assigned events
* Attends show management, operations, and Show Planning meetings to ensure there is follow up in action items and effective communication between departments
* Perform Account Representative functions as outlined in standard operating procedures
* Perform other assigned tasks in all GES applications pertaining to Account Management functions
* Acts as a liaison with show management, venue contacts, and production personnel with regard to all services
* Proficiency in recurrent Show Organizer invoice auditing, ensuring all company-mandated policies are adhered to in regards to billing, pricing and contractual discounting
* Partner with City Finance teams to prepare and manage monthly show financial reporting Excel tools
* Assists Account Manager at show site as needed by handling a specific area or function, order entry, updating the official invoice, and assisting with association needs
* Serves as in-house contact for Account Manager while they are at show site
* Produce miscellaneous/small projects as needed, under the direction of the Account Manager Supervisor
* Performs other duties as assigned and deemed necessary of the position under the direction of the Associate Director of Account Management and Director of Account Management


* College degree preferred
* Two (2) years' experience in the tradeshow, convention, hospitality industry or special event planning preferred
* Basic Accounting/P&L knowledge would be helpful
* Good oral and written communication skills
* Good organizational skills

Work Environment

* Requires ability to adapt to multiple settings and shifting responsibilities
* Must be able to work under pressure
* Opportunity to work nights, weekends and at showsite
* Position may require long hours during several months of the year. Position may require long hours during several months of the year. Typically performs work on the event floor, in noisy and crowded areas
* Frequently encounters uncomfortable temperatures, dust and/or other conditions
* Requires working both alone and with others in a team atmosphere
* Requires working with union and non-union employees


Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

* Competitive salaries
* 401K with company match
* Healthcare/vision/dental insurance
* Wellness benefits
* Career development program
* Tuition reimbursement program
* Employee assistance program
* Vacation time
* Community involvement opportunities
* Team activities

And much more……



EEO InformationEqual Opportunity Employer, including vets and disability.

About GES Corporation

GES provides exhibition and event services in every major convention market across North America. A subsidiary of Viad Corp (NYSE:VVI), GES services include exposition general contracting, corporate event services and exhibitor support.

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